Payroll & Office Administrator

Moonspin; Cape Town; Sur place; ZAR 240 000 - 360 000; Plein temps

Résumé du poste

Moonspin is seeking a detail-driven Payroll & Office Administrator to own payroll data processing, maintain accurate records, and ensure smooth day-to-day office operations. You will work closely with the Senior HR Business Partner to ensure accurate and timely payroll, maintained finances, and a great workplace environment.

You will handle payroll data extraction from Rippling, validation with a third-party provider, and maintain employee records while supporting onboarding and administration.

Qualifications

• Degree or Diploma in HR or Business Administration required.
• Minimum of 3 years' payroll, HR admin, or office management experience.
• Strong Excel skills; high proficiency with payroll data and reporting.
• Experience with third-party service providers and meeting strict deadlines.
• Experience with business online banking systems.
• Excellent attention to detail and confidentiality.
• Excellent verbal and written communication skills.
• South African citizen.

Responsabilités

• Payroll Processing: extract overtime, unpaid leave, new starters, terminations for monthly payroll input.
• Payroll Validation: submit data to third-party provider and validate reports against source data.
• Employee Records: maintain master files, contracts, and leave records; support onboarding.
• Payroll Queries: serve as first point of contact for payroll/leave questions.
• Bank Reconciliation: reconcile monthly payments with bank statements in Excel.
• Expense Reporting: tag invoices by category and prepare monthly expense reports.
• Financial Processing: process supplier payments, invoices, credit notes, petty cash, and credit cards.
• Office Operations: manage day-to-day office operations, safety, inspections, maintenance.
• Office Supplies: manage stationery and groceries for office and meeting spaces.
• Equipment & IT Coordination: coordinate hardware and asset management with IT.
• Meetings & Access: schedule meetings, manage boardroom bookings, visitor access.
• Events: plan internal and on-site company events.

Connaissances

Excel

Attention to detail

Communication

Confidentiality

Payroll

Formation

Degree or Diploma in HR or Business Administration

Outils

Rippling HRIS

Description du poste

Moonspin is proud to offer industry-leading Customer Service, Risk/Fraud, and Tech Development services to our international client base. Our expertise lies in delivering world-class multilingual customer support 24/7, maintaining strict Risk/Fraud processes, and developing state of the art technological designs and features. We hire experienced top talented people which enables us to offer exceptional business services while enjoying a “work hard play hard” engaged environment.

Purpose of the Role:

We're looking for a detail-driven Payroll & Office Administrator to join our team. In this role, you'll take ownership of payroll data processing, keep our financial records accurate and up to date, and make sure our office runs smoothly day to day. You'll work closely with our Senior HR Business Partner, playing a key role in ensuring our people are paid correctly and on time, our finances are well maintained, and our office remains a great place to work.

Responsibilities:

• Payroll Processing: Extract and capture overtime worked, unpaid leave, new starter details, and terminations from Rippling for monthly payroll input, ensuring all data is accurate and submitted on time.
• Payroll Validation: Submit prepared payroll data to our third-party payroll provider and validate the returned report against source data before finalization.
• Employee Records: Maintain accurate and up-to-date employee master files, contract records, and leave records, and support onboarding and onboarding administration.
• Payroll Queries: Act as the first point of contact for employee payroll and leave queries, escalating where needed.
• Bank Reconciliation: Tag and reconcile monthly payments against bank statements in Excel, ensuring all expenses for the month are accounted for and balance.
• Expense Reporting: Tag invoices per expense category and prepare monthly reports for submission to our third-party provider, and support the preparation of projected expense reports used to request operational funding from head office.
• Financial Processing: Process supplier payments, invoices, and credit notes, manage petty cash, and reconcile company credit card records.
• Office Operations: Oversee day-to-day office operations, including facility safety, inspections, and maintenance call-outs.
• Office Supplies: Manage stationery and grocery purchasing for the office, kitchen, and meeting spaces.
• Equipment & IT Coordination: Work with IT on office hardware, equipment setup, and asset management tracking.
• Meetings & Access: Schedule meetings, manage boardroom bookings, and coordinate visitor and contractor access.
• Events: Plan and organize internal and on-site company events, celebrations, and team activities.

Requirements:

• Degree or Diploma in Human Resources or Business Administration.
• Minimum of 3 years' experience in payroll, HR administration, or Office management.
• Strong demonstrable Excel skills — this role is heavily Excel-based across payroll, reconciliation, and reporting.
• Comfortable working with third-party service providers and meeting their formats and deadlines.
• Experience with business online banking systems.
• Exceptional attention to detail, strict confidentiality, and deadline-driven execution.
• Strong verbal and written communication skills.
• South African citizen.

Advantageous:

• Experience with Rippling or a similar HRIS platform.
• Prior exposure to a growing or scaling business environment.

Moonspin is committed to the transformation and redressing of past inequalities. Our employment equity goals will be considered in our selection process.

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