Payroll & Office Operations Lead

Moonspin; Cape Town; On-site; ZAR 240,000 - 360,000; Full time

Job summary

Moonspin is seeking a detail-driven Payroll & Office Administrator to own payroll data processing, maintain accurate records, and ensure smooth day-to-day office operations. You will work closely with the Senior HR Business Partner to ensure accurate and timely payroll, maintained finances, and a great workplace environment.

You will handle payroll data extraction from Rippling, validation with a third-party provider, and maintain employee records while supporting onboarding and administration.

Qualifications

• Degree or Diploma in HR or Business Administration required.
• Minimum of 3 years' payroll, HR admin, or office management experience.
• Strong Excel skills; high proficiency with payroll data and reporting.
• Experience with third-party service providers and meeting strict deadlines.
• Experience with business online banking systems.
• Excellent attention to detail and confidentiality.
• Excellent verbal and written communication skills.
• South African citizen.

Responsibilities

• Payroll Processing: extract overtime, unpaid leave, new starters, terminations for monthly payroll input.
• Payroll Validation: submit data to third-party provider and validate reports against source data.
• Employee Records: maintain master files, contracts, and leave records; support onboarding.
• Payroll Queries: serve as first point of contact for payroll/leave questions.
• Bank Reconciliation: reconcile monthly payments with bank statements in Excel.
• Expense Reporting: tag invoices by category and prepare monthly expense reports.
• Financial Processing: process supplier payments, invoices, credit notes, petty cash, and credit cards.
• Office Operations: manage day-to-day office operations, safety, inspections, maintenance.
• Office Supplies: manage stationery and groceries for office and meeting spaces.
• Equipment & IT Coordination: coordinate hardware and asset management with IT.
• Meetings & Access: schedule meetings, manage boardroom bookings, visitor access.
• Events: plan internal and on-site company events.

Skills

Excel

Attention to detail

Communication

Confidentiality

Payroll

Education

Degree or Diploma in HR or Business Administration

Tools

Rippling HRIS

Job description

Moonspin is seeking a detail-driven Payroll & Office Administrator to own payroll data processing, maintain accurate records, and ensure smooth day-to-day office operations. You will work closely with the Senior HR Business Partner to ensure accurate and timely payroll, maintained finances, and a great workplace environment.

You will handle payroll data extraction from Rippling, validation with a third-party provider, and maintain employee records while supporting onboarding and administration.