Payroll & Office Operations Specialist

Moonspin; Cape Town; On-site; ZAR 300,000 - 420,000; Full time

Job summary

Moonspin is seeking a Payroll & Office Administrator in Cape Town to own payroll data processing, maintain accurate financial records, and ensure smooth office operations. You will work closely with the Senior HR Business Partner to ensure timely and accurate payroll, keep employee records up to date, and support onboarding and day-to-day administrative tasks.

Your role involves handling payroll data extraction, validation with a third-party provider, and resolving payroll queries, while also

Qualifications

• Degree or Diploma in HR or Business Administration.
• Experience with payroll processing and HR administration.
• Strong Excel skills for payroll, reconciliation, and reporting.
• Experience working with third-party payroll providers.
• Experience with business online banking systems.
• Excellent attention to detail and confidentiality.

Responsibilities

• Payroll Processing: extract and capture overtime, unpaid leave, new starters, and terminations for monthly payroll input.
• Payroll Validation: submit data to third-party payroll provider and validate reports.
• Employee Records: maintain master files, contracts, and leave records; support onboarding.
• Payroll Queries: first point of contact for payroll and leave questions.
• Bank Reconciliation: reconcile monthly payments with bank statements in Excel.
• Expense Reporting: tag invoices and prepare monthly expense reports for providers.
• Financial Processing: process supplier payments, invoices, credit notes, petty cash, and credit card reconciliations.
• Office Operations: oversee day-to-day operations, safety, inspections and maintenance.
• Office Supplies: manage stationery and grocery purchasing.
• Equipment & IT Coordination: coordinate office hardware and asset tracking with IT.
• Meetings & Access: schedule meetings, book boardrooms, manage visitor access.
• Events: plan and organize internal and on-site events and team activities.

Skills

Payroll processing

Excel skills

HR administration

Office management

Attention to detail

Confidentiality

Communication

English proficiency

Education

Degree or Diploma in HR or Business Administration

Tools

Rippling HRIS

Job description

Moonspin is seeking a Payroll & Office Administrator in Cape Town to own payroll data processing, maintain accurate financial records, and ensure smooth office operations. You will work closely with the Senior HR Business Partner to ensure timely and accurate payroll, keep employee records up to date, and support onboarding and day-to-day administrative tasks.

Your role involves handling payroll data extraction, validation with a third-party provider, and resolving payroll queries, while also