Payroll and HR Administrator

Exceed HR and Recruitment; Randfontein; On-site; ZAR 180,000 - 260,000; Full time

Job summary

Exceed HR and Recruitment in Randfontein, Gauteng, is seeking a Payroll and HR Administrator for a permanent role. You will manage bi-weekly wage payroll using Sage 300 Payroll, process wages, overtime, leave and deductions, and maintain payroll records.

You will support HR administration, onboarding, terminations, transfers and HR processes, and handle time and attendance with biometric systems. You will ensure deadlines and labour requirements are met with confidentiality and accuracy.

Qualifications

• Proven experience processing bi-weekly wage payroll.
• Strong working knowledge of Sage 300 Payroll.
• Experience with biometric/time and attendance systems.
• Experience handling employee queries and HR administration.
• Trade union/employee relations experience advantageous.

Responsibilities

• Manage the full bi-weekly wage payroll process using Sage 300 Payroll.
• Process employee wages, overtime, leave, allowances and deductions.
• Reconcile payroll information and resolve discrepancies before submission.
• Maintain accurate employee records, personnel files and payroll documentation.
• Assist with employee onboarding, terminations, transfers and HR administration.
• Prepare payroll reports, reconciliations and month-end payroll-related payments.
• Handle employee queries, grievances and workplace concerns professionally.
• Liaise with supervisors, management, trade unions and shop stewards.
• Ensure compliance with payroll deadlines, company policies and labour requirements.

Skills

Payroll processing

Attention to detail

Confidentiality

Communication

Time management

Education

Relevant qualification in Payroll/HR/Finance

Tools

Sage 300 Payroll

Excel

Biometric time systems

Job description

Payroll and HR Administrator job vacancy in Randfontein.

We are looking for a Payroll and HR Administrator for a permanent position based in Randfontein, Gauteng.

Duties and Responsibilities:

• Manage the full bi-weekly wage payroll process using Sage 300 Payroll.
• Process employee wages, overtime, leave, allowances and deductions.
• Reconcile payroll information and resolve discrepancies before submission.
• Manage employee time and attendance records using biometric systems.
• Investigate missing clockings, absenteeism and incorrect working hours.
• Maintain accurate employee records, personnel files and payroll documentation.
• Assist with employee onboarding, terminations, transfers and HR administration.
• Prepare payroll reports, reconciliations and month-end payroll-related payments.
• Handle employee queries, grievances and workplace concerns professionally.
• Support disciplinary hearings and employee relations processes.
• Liaise with supervisors, management, trade unions and shop stewards.
• Ensure compliance with payroll deadlines, company policies and labour requirements.

Requirements:

• Relevant qualification or experience in Payroll, Human Resources, Finance or a related field.
• Proven experience processing bi-weekly wage payroll essential.
• Strong working knowledge of Sage 300 Payroll essential.
• Experience with biometric or other time and attendance systems.
• ERS biometric system experience advantageous.
• Experience managing large employee and wage payrolls.
• Strong Microsoft Excel and general computer skills.
• Sound understanding of payroll processing and HR administration.
• Experience handling employee queries and difficult workplace situations.
• Trade union, shop steward and employee relations experience highly advantageous.
• Agricultural, farming, packhouse, production or labour-intensive industry experience advantageous.
• Experience with seasonal or casual workforce administration advantageous.
• Excellent attention to detail, accuracy and confidentiality.
• Strong communication, organisational and problem-solving skills.
• Assertive, professional and able to work under pressure and meet strict deadlines.