Payroll & HR Administrator

Exceed Human Resource Consultants; Randfontein; On-site; ZAR 180,000 - 300,000; Full time

Job summary

Exceed Human Resource Consultants in Gauteng seeks a meticulous payroll administrator to manage bi-weekly wage payroll using Sage 300 Payroll, process wages, overtime, leave and deductions, and maintain accurate records.

You will reconcile payroll data, handle time and attendance via biometric systems, support onboarding and HR admin, respond to employee queries, and ensure deadlines and compliance with labour requirements.

Qualifications

• Relevant qualification or experience in Payroll, HR, Finance or related field.
• Proven experience processing bi-weekly wage payroll is essential.
• Sage 300 Payroll knowledge is essential.
• Experience with biometric or time and attendance systems.
• Experience managing large employee payrolls and confidential data.
• Strong Excel and computer skills; HR admin experience advantageous.

Responsibilities

• Manage full bi-weekly wage payroll using Sage 300 Payroll.
• Process wages, overtime, leave, allowances and deductions.
• Reconcile payroll information and resolve discrepancies before submission.
• Manage time and attendance records using biometric systems.
• Investigate missing clockings, absenteeism and incorrect hours.
• Maintain accurate employee records and payroll documentation.
• Assist with onboarding, terminations, transfers and HR admin.
• Prepare payroll reports and month-end payroll payments.
• Handle employee queries and workplace concerns professionally.
• Support disciplinary hearings and employee relations processes.

Skills

Bi-weekly payroll

Sage 300 Payroll

Time & attendance

Excel

HR administration

Payroll reconciliation

Employee relations

Attention to detail

Confidentiality

Education

Relevant qualification in Payroll/HR/Finance

Tools

Sage 300 Payroll

ERS biometric system

Biometric time clocks

Job description

Reference:11427 AVConsultant:Anneke ViviersJob Description:

• Manage the full bi-weekly wage payroll process using Sage 300 Payroll.
• Process employee wages, overtime, leave, allowances and deductions.
• Reconcile payroll information and resolve discrepancies before submission.
• Manage employee time and attendance records using biometric systems.
• Investigate missing clockings, absenteeism and incorrect working hours.
• Maintain accurate employee records, personnel files and payroll documentation.
• Assist with employee onboarding, terminations, transfers and HR administration.
• Prepare payroll reports, reconciliations and month-end payroll-related payments.
• Handle employee queries, grievances and workplace concerns professionally.
• Support disciplinary hearings and employee relations processes.
• Liaise with supervisors, management, trade unions and shop stewards.
• Ensure compliance with payroll deadlines, company policies and labour requirements.

Qualifications

• Relevant qualification or experience in Payroll, Human Resources, Finance or a related field.
• Proven experience processing bi-weekly wage payroll essential.
• Strong working knowledge of Sage 300 Payroll essential.
• Experience with biometric or other time and attendance systems.
• ERS biometric system experience advantageous.
• Experience managing large employee and wage payrolls.
• Strong Microsoft Excel and general computer skills.
• Sound understanding of payroll processing and HR administration.
• Experience handling employee queries and difficult workplace situations.
• Trade union, shop steward and employee relations experience highly advantageous.
• Agricultural, farming, packhouse, production or labour-intensive industry experience advantageous.
• Experience with seasonal or casual workforce administration advantageous.
• Excellent attention to detail, accuracy and confidentiality.
• Strong communication, organisational and problem-solving skills.
• Assertive, professional and able to work under pressure and meet strict deadlines.