Payroll Administrator (Maternity cover)

ABSOLUTE PETS; Milnerton; On-site; ZAR 360,000 - 420,000; Full time

Job summary

Absolute Pets in South Africa is seeking a Financial Accountant (Payroll Administrator) on a maternity cover until 31 May 2027. You will largely support the processing of payroll for approximately 800 employees and manage related administrative tasks within the payroll function.

Responsibilities include maintaining employee banking details, reconciling payroll accounts, handling queries, and assisting with ad-hoc finance projects as needed by the team.

Responsibilities

• Process monthly payroll for approximately 800 employees, ensuring accuracy and timeliness.
• Compile clocking issue reports and time registers, reconcile discrepancies with managers.
• Maintain employee banking details and staff movement tracking for reporting.
• Review overtime, new hires/terminations clocking, and handle payroll queries.
• Prepare payroll-related reports and reconcile payroll GL accounts.

Job description

Overview

Absolute Pets is the leading pet care retailer in South Africa with over 200 stores nationwide. The Company caters to a high-end customer with premium products for pets ranging from pet food to health & wellness products and accessories. Absolute Pets is looking for a Financial Accountant (Payroll Administrator) for a maternity cover until 31 May 2027. The successful candidate will largely be providing support with the processing of payroll, with all duties included below:

Payroll

Responsible for the preparation and processing of the monthly payroll for approximately 800 employees which involves:

• Processing hours from rosters/clocking.
• Compiling the clocking issue report based on rosters and clocking issue tickets from Think Time, to reflect the hours worked and late comings.
• Preparing time register reports for all staff, reconciling short hours to leave reports and following up on discrepancies with their managers.
• To review clocking feedback and adjust hours accordingly.
• Multiple incentive workings.
• Record keeping of sundry deductions, garnishees, staff loans and advances.
• New hires and terminations processing – new hires clocking and backpay + leavers clocking and termination leave.
• Variance report compiled with adjustment tracker (Payroll Tracker updates) checked and sent for review by financial manager.
• Overtime checks. Ensuring that all overtime applications submitted are approved and then captured on the payroll system.
• Accurate capturing and processing of employee information. Maintenance of employee banking details. Staff movement tracking for reporting purposes.
• Manage all payroll related queries.
• Monthly reconciliation of all payroll related GL accounts.
• Preparing the staff turnover report.

Financial Reporting:

• Weekly Damaged & Expired Stock reporting
• Weekly Pet Spa Price Changes reporting
• Scorecards publishing
• Monthly Stock Transfer reporting
• Monthly Departmental Reporting checks

Financial Processing:

• Credit Cards
• Processing, reporting and reconciliation of all company credit card spend.
• Ordering, renewal and cancelling of credit cards.

Payroll Cashbook Processing

• Processing and reconciliation of the payroll bank account.

Other:

• Dealing with any company insurance claims.
• Finance admin and filing.
• Assisting as needed with other ad-hoc projects.