Payroll Accountant & HR Administrator Sandton

Jobs 4 All; Sandton; On-site; ZAR 350,000 - 650,000; Full time

Job summary

Jobs 4 All in Sandton, Gauteng, is seeking an experienced Payroll & HR Administrator to manage monthly payroll, HR administration, and compliance duties. You will ensure accurate processing, confidentiality, and timely reporting for management and legislative requirements.

The role requires strong Excel skills, knowledge of PAYE/UIF/SDL, EMP201/EMP501, and confident liaison with group HR. A qualification in accounting, finance, payroll or HR is essential, with 5–10 years in payroll and HR

Qualifications

• Diploma or degree in Accounting, Finance, Payroll or HR or related field.
• 5–10 years' experience in payroll and HR administration.
• At least 5 years finance and accounting experience.
• Practical payroll processing experience.
• Knowledge of PAYE, UIF, SDL and SARS payroll requirements.
• Experience with EMP201 and EMP501 processes.
• Good understanding of South African employment legislation.
• Strong Excel skills and experience with payroll/accounting software.
• High accuracy, confidentiality and ability to work under pressure.

Responsibilities

• Review monthly payroll accurately and within deadlines (excludes director payroll).
• Assist with EMP201/EMP501 submissions and reconciliations.
• Reconcile payroll to the general ledger and prepare payroll journals.
• Prepare payroll reports and schedules for management and finance.
• Assist with month-end and year-end accounting procedures.
• Maintain confidential employee HR records and onboarding/offboarding.
• Assist with recruitment administration and HR system data.
• Ensure compliance with BCEA and SA payroll regulations.

Skills

Payroll processing

PAYE, UIF and SDL

SARS compliance

EMP201 and EMP501

Payroll reconciliations

Accounting and journal processing

HR administration

Employee records management

Leave and attendance administration

Microsoft Excel

Attention to detail

Problem-solving

Time management

Communication and interpersonal skills

Confidentiality and integrity

Education

Diploma, degree or equivalent qualification in Accounting, Finance, Payroll, Human Resources or a related field

Tools

Excel

Payroll software

Accounting software

Job description

Key Responsibilities

Payroll & Accounting

• Review monthly payroll accurately and within required deadlines (excludes director payroll), investigate payroll variances and evaluate reasons for variances – 1st check before final sign-off by Group HR Manager.
• 1st review of monthly EMP201 returns
• Assist with EMP501 reconciliations and submissions if required
• Reconcile payroll to the general ledger and investigate discrepancies
• Prepare payroll journals and related accounting entries
• Review and approve payroll journals and cost allocations from payroll staff
• Review & approve employee payments and third‑party payments accurately
• Prepare payroll reports and schedules for management and financial reporting
• Assist with month‑end and year‑end accounting procedures
• Assist with financial and payroll audits by providing supporting documentation
• Respond to salary‑related queries from site management
• Maintain strict confidentiality of employee, payroll and financial information

HR Administration

• Maintain accurate and confidential employee personnel files
• Prepare employment packages, salary adjustment packages, confirmation letters and other HR documentation
• Assist with employee onboarding and offboarding processes
• Assist with recruitment administration
• Maintain accurate HR information on BLU Employee Masterfile and HR systems
• Assist with employee benefits and medical aid/provident fund administration where applicable
• Assist with HR reports (including employee STATS reports & various Board reports), monthly, quarterly and annual submissions
• Prepare information and reports for Scorecard audits and annual EE submissions
• Assist with employee‑related administration
• Ensure HR records and processes comply with company policies and applicable South African legislation

Payroll Legislative Compliance

• Ensure payroll calculations comply with applicable requirements in RSA and Africa
• Assist with EMP201 and EMP501 submissions and reconciliations.
• Apply relevant provisions of the Basic Conditions of Employment Act (BCEA) and other applicable employment legislation.
• Maintain records required for payroll, HR and statutory purposes where required
• Assist with compliance audits and inspections where required
• Ensure employee information is processed in accordance with applicable privacy and confidentiality requirements.

Minimum Requirements

• Diploma, degree or equivalent qualification in Accounting, Finance, Payroll, Human Resources or a related field.
• 5–10 years' experience in payroll and HR administration
• At least 5 years finance and accounting experience
• Practical experience with payroll processing
• Knowledge of PAYE, UIF, SDL and SARS payroll requirements
• Experience with EMP201 and EMP501 processes
• Good understanding of South African employment legislation
• Good understanding of African employment legislation preferable (not a requirement)
• Strong Excel skills
• Experience with accounting and/or payroll software
• Strong numerical and reconciliation abilities
• Excellent attention to detail and accuracy
• Ability to work under pressure and meet strict payroll deadlines
• High level of confidentiality and professional integrity

Key Skills & Competencies

• Payroll processing
• PAYE, UIF and SDL
• SARS compliance
• EMP201 and EMP501
• Payroll reconciliations
• Accounting and journal processing
• HR administration
• Employee records management
• Leave and attendance administration
• Microsoft Excel
• Attention to detail
• Problem-solving
• Time management
• Communication and interpersonal skills
• Confidentiality and integrity

Key Performance Areas

• Success in the role will be measured by:
• Accurate and timely monthly payroll processing
• Accurate SARS and statutory submissionsSuccessful payroll and general ledger reconciliations
• Accurate maintenance of employee and HR records
• Compliance with company policies and applicable legislation
• Prompt resolution of employee payroll and HR queries
• Effective support to both the Finance and HR departments

Urgent Note when apply please share the following documents

• Please attach x 2 reference check
• Please attach most recent payslip