Payroll Administrator - Bloemfontein

Fidelity Services Group; Bloemfontein; On-site; ZAR 180,000 - 300,000; Full time

Job summary

Fidelity Security Group (Pty) Ltd is seeking a Payroll Administrator for the Bloemfontein area. The role reports to Payroll Managers and focuses on payroll processing, accuracy, and timely handling of pay queries.

The ideal candidate will have Matric, SAP experience as an advantage, and strong skills in MS Outlook, Word, Excel, and general payroll administration. Own transport is required to meet deadlines and liaise with site managers.

Qualifications

• Matric and SAP experience would be an added advantage.
• Proficiency in MS Outlook, MS Word, PowerPoint and Excel is essential.
• Strong administration and organizational skills.
• Numerical accuracy and high methodical working methods are required.
• Strong interpersonal and communication skills.
• Ability to liaise professionally with personnel at all levels.
• Ability to work without supervision, under pressure and meet strict deadlines.
• Must have own transport.

Responsibilities

• Ensure route files are neat and tidy at all times.
• Ensure route files are up to date.
• All postings are up to date daily.
• Resolve posting sheet queries within 24–48 hours.
• Attach queries to the front cover of the file until resolved.
• Follow up to obtain company numbers for all bookings; book back within 24 hours.
• Draw a red line through 103 postings with a reason and sign off by the manager.
• Attend to all pay queries and provide feedback on the day a query is received.
• Submit corrections on a valid posting sheet labeled as correction posting sheet.
• Perform daily courtesy calls to managers and sites supplying posting sheets.
• Submit time books to management for all employees under your sphere.
• Check Route files when required and ensure accurate rate changes.
• Process all relevant deductions (3rd party, garnishee, maintenance).
• Process leave and daily posting sheet checks.

Skills

MS Outlook

MS Word

MS Excel

Numerical accuracy

Attention to detail

Communication skills

Ability to work under pressure

Own transport

Tools

SAP

Job description

Vacancy: Payroll Administrator

Area: Bloemfontein

You will also be required to work closely with current Area and Operations Managers. This position will also report directly to the allocated Payroll Managers.

The overall purpose of this position is payroll.

Minimum Requirements:

1. At least Matric certificate and SAP experience would be an added advantage.
2. Proficiency in MS Outlook, MS Word, PowerPoint and Excel is essential.
3. Strong administration and organizational skills.
4. Numerical accuracy and high methodical working methods are required.
5. Strong interpersonal and communication skills.
6. Ability to liaise professionally with personnel at all levels.
7. Ability to work without supervision, under pressure and meet strict deadlines.
8. Must have own transport.

Key Performance Areas: (not totally inclusive):

1. Ensure route files are to be neat and tidy at all times.
2. Ensure route files are up to date.
3. All bookings are to be up to date on a daily basis.
4. All posting sheet queries must be resolved within 48 hours and should this not occur, you are to escape the matter to your direct manager.
5. No posting sheets with queries reflecting on them are to be filed. These are to be attached to the front cover of the file up until resolved. These queries to be resolved within 24 hours.
6. You are to follow up and obtain company numbers for all 102’s booked. An individual booking with an ID number is to have a company number and is to be booked back within 24 hours. Should this not occur you are to escape the matter to your manager.
7. All 103’s booked on the posting sheets are to have a red line drawn through the open line item/a reason from the employee completing the posting sheet to be stipulated and this to be signed off by the manager concerned.
8. All pay queries are to be attended to and feedback supplied on the day a query has been received. A memo and payroll order number is to be supplied to whom submitted the query
9. Any and all corrections are to be submitted on a valid posting sheet and the posting sheet would be marked as a correction posting sheet.
10. You are to perform daily courtesy calls to the managers and site who supply you with posting sheets.

1. Time books are to be submitted to management for all the employees booking under your sphere of duty.
2. Ensure Route files are to be checked back.
3. Ensuring accurate calculations of rate of pay changes.
4. Ensuring all relevant deductions are submitted and processed, such as 3rd party, Deductions, garnishee orders, maintenance orders.

1. Processing of all leave.
2. Checking and capturing of posting sheets daily.
3. Ensuring all pay related queries are dealt with promptly and feedback is given immediately.

Other personality attributes/Core Competencies:

1. Accuracy
2. Attention to detail
3. Vibrant
4. Go getter
5. Deadline driven
6. People’s Person
7. Able to communicate at all levels
8. Microsoft Outlook/Microsoft Excel/Microsoft Word/SAP

We reserve the right not to make an appointment to any advertised position.

Whilst preference is given to existing employees at all times and the choice made purely on merit, Historically Disadvantaged Candidates and Disabled Candidates are encouraged and supported in the FSG team.

Fidelity Security Group (Pty) Ltd supports global fair practice and business ethics on continuous development of our human capital as the key resource to our success in the markets in which we participate.

Should you not be contacted regarding this position within 10 working days from the closing date, please regard your application as unsuccessful.