Payroll Administrator

pllp; Stutterheim; On-site; ZAR 180,000 - 300,000; Full time

Job summary

pllp in Stutterheim, Eastern Cape, is seeking a Payroll Administrator to manage payroll processes with precision and confidentiality. The role involves calculating wages, deductions, and benefits, processing leave and timesheets, and ensuring compliance with SA payroll laws.

The successful candidate will support HR and Finance, reconcile payroll data, and contribute to year-end activities. A 3–5 year track record, a payroll qualification, and strong Excel skills are essential.

Qualifications

• Grade 12 (Matric) is required.
• Payroll qualification or relevant tertiary qualification is advantageous.
• 3–5 years' payroll administration experience.
• Experience using payroll software.
• Solid knowledge of South African payroll legislation and statutory requirements.
• Proficiency in Microsoft Office, especially Excel.
• Strong numerical and analytical skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to work independently and meet deadlines.

Responsibilities

• Process weekly and/or monthly payroll accurately and on time.
• Capture and maintain employee payroll information.
• Calculate salaries, wages, overtime, allowances, bonuses, and deductions.
• Process leave, absenteeism and timesheets.
• Administer statutory deductions (PAYE, UIF, SDL, etc.).
• Reconcile payroll reports and resolve discrepancies.
• Prepare payroll journals and reports for management.
• Maintain employee records and payroll documentation.
• Respond to payroll-related queries from employees.
• Assist with year-end payroll processes, including IRP5 submissions.

Skills

Payroll administration

Numerical skills

Confidentiality

Communication

Attention to detail

Education

Matric

Payroll qualification

Tools

Sage Payroll

VIP Payroll

Excel

Job description

Job Title: Payroll Administrator Location: Stutterheim, Eastern Cape

Job Overview

Our client is seeking a detail-oriented and organised Payroll Administrator to join their team in Stutterheim. The successful candidate will be responsible for the accurate and timely processing of payroll while ensuring compliance with relevant legislation and company policies. This role requires a high level of confidentiality, strong numerical skills, and excellent attention to detail.

Key Responsibilities

• Process weekly and/or monthly payroll accurately and on time.
• Capture and maintain employee payroll information.
• Calculate salaries, wages, overtime, allowances, bonuses, and deductions.
• Process leave, absenteeism, and timesheet information.
• Administer statutory deductions including PAYE, UIF, SDL, and other required contributions.
• Ensure compliance with labour legislation and payroll regulations.
• Reconcile payroll reports and resolve payroll discrepancies.
• Prepare payroll journals and reports for management.
• Maintain employee records and payroll documentation.
• Respond to payroll-related queries from employees.
• Assist with year-end payroll processes, including IRP5 submissions.
• Liaise with HR and Finance to ensure payroll accuracy.
• Maintain strict confidentiality of employee information.

Requirements Minimum Requirements

• Grade 12 (Matric).
• Payroll qualification or relevant tertiary qualification will be advantageous.
• 3–5 years' payroll administration experience.
• Experience working with payroll software.
• Sound knowledge of South African payroll legislation and statutory requirements.
• Proficient in Microsoft Office, particularly Excel.
• Strong numerical and analytical skills.
• Excellent attention to detail and accuracy.
• Good communication and interpersonal skills.
• Ability to work independently and meet strict deadlines.

Preferred Experience

• Experience with Sage Payroll, VIP Payroll, or similar payroll systems.
• Experience in payroll reconciliations and reporting.
• Knowledge of BCEA, UIF, PAYE, SDL, and other statutory requirements.

Key Competencies

• High level of integrity and confidentiality.
• Strong organisational and time management skills.
• Problem-solving ability.
• Excellent attention to detail.
• Ability to work under pressure.
• Team player with a proactive approach.