Payroll Administrator

Prudent HR Solutions; Stutterheim; On-site; ZAR 156,000 - 257,000; Full time

Job summary

Prudent HR Solutions in Stutterheim, Eastern Cape, is seeking a detail-oriented Payroll Administrator to join our client’s team. You will be responsible for accurate and timely processing of payroll, maintaining confidentiality and ensuring compliance with SA payroll legislation and company policies.

The ideal candidate has 3–5 years of payroll experience, proficiency with payroll software and Excel, and strong numerical/analytical skills.

Qualifications

• 3–5 years' payroll administration experience.
• Experience working with payroll software.
• Sound knowledge of South African payroll legislation and statutory requirements.
• Proficient in Microsoft Office, particularly Excel.
• Strong numerical and analytical skills.
• Excellent attention to detail and accuracy.

Responsibilities

• Process weekly and/or monthly payroll accurately and on time.
• Capture and maintain employee payroll information.
• Calculate salaries, wages, overtime, allowances, bonuses, and deductions.
• Process leave, absenteeism, and timesheet information.
• Administer statutory deductions including PAYE, UIF, SDL, and other required contributions.
• Ensure compliance with labour legislation and payroll regulations.
• Reconcile payroll reports and resolve payroll discrepancies.
• Prepare payroll journals and reports for management.
• Maintain employee records and payroll documentation.
• Respond to payroll-related queries from employees.
• Assist with year-end payroll processes, including IRP5 submissions.
• Liaise with HR and Finance to ensure payroll accuracy.
• Maintain strict confidentiality of employee information.

Skills

Payroll administration

Payroll software

Excel

Numerical skills

Attention to detail

Communication

Education

Grade 12

Payroll qualification/tertiary qualification

Tools

Sage Payroll

VIP Payroll

Job description

Job Overview

Our client is seeking a detail-oriented and organized Payroll Administrator to join their team in Stutterheim. The successful candidate will be responsible for the accurate and timely processing of payroll while ensuring compliance with relevant legislation and company policies. This role requires a high level of confidentiality, strong numerical skills, and excellent attention to detail.

Job Title

Payroll Administrator

Location

Stutterheim, Eastern Cape

Key Responsibilities

• Process weekly and/or monthly payroll accurately and on time.
• Capture and maintain employee payroll information.
• Calculate salaries, wages, overtime, allowances, bonuses, and deductions.
• Process leave, absenteeism, and timesheet information.
• Administer statutory deductions including PAYE, UIF, SDL, and other required contributions.
• Ensure compliance with labour legislation and payroll regulations.
• Reconcile payroll reports and resolve payroll discrepancies.
• Prepare payroll journals and reports for management.
• Maintain employee records and payroll documentation.
• Respond to payroll-related queries from employees.
• Assist with year-end payroll processes, including IRP5 submissions.
• Liaise with HR and Finance to ensure payroll accuracy.
• Maintain strict confidentiality of employee information.

Requirements

• Grade 12 (Matric).
• Payroll qualification or relevant tertiary qualification will be advantageous.
• 3–5 years' payroll administration experience.
• Experience working with payroll software.
• Sound knowledge of South African payroll legislation and statutory requirements.
• Proficient in Microsoft Office, particularly Excel.
• Strong numerical and analytical skills.
• Excellent attention to detail and accuracy.
• Good communication and interpersonal skills.
• Ability to work independently and meet strict deadlines.

Preferred Experience

• Experience with Sage Payroll, VIP Payroll, or similar payroll systems.
• Experience in payroll reconciliations and reporting.
• Knowledge of BCEA, UIF, PAYE, SDL, and other statutory requirements.

Key Competencies

• High level of integrity and confidentiality.
• Strong organisational and time management skills.
• Problem-solving ability.
• Excellent attention to detail.
• Ability to work under pressure.
• Team player with a proactive approach.