Patient Booking Specialist

VirtuHire; South Africa; Remote; ZAR 549,000 - 768,000; Full time

Job summary

VirtuHire is seeking a confident Patient Booking Specialist for a UK client to help prospective patients take the next step in their treatment journey.

You will contact new enquiries within minutes of submission, using a predictive dialler to book free consultations with a Treatment Coordinator. This fast-paced role requires an empathetic, professional telephone manner and the ability to handle high call volumes with a personal touch.

Qualifications

• Proven experience in appointment setting or patient bookings.
• Ability to handle 80+ calls per day with a dialer.
• Clear, neutral English accent for UK audience; strong written English.
• Experience with HubSpot and Aircall.
• Healthcare, dental, aesthetics, or patient care background is advantageous.
• Availability for UK evening hours and Saturdays with a home office setup.

Responsibilities

• Contact new patient enquiries within minutes of submission, maintaining fast response times and a high contact rate.
• Engage prospective patients with a warm, empathetic and professional approach, guiding them towards booking a free consultation.
• Manage approximately 80 calls per day using a predictive dialler, following up on enquiries and maintaining a consistent flow of booked consultations.
• Accurately record calls, follow-ups and patient interactions in the CRM, working towards booking and conversion targets.

Skills

Inbound/Outbound calling

Empathetic telephone manner

English fluency (spoken & written)

HubSpot

Aircall

Tools

HubSpot

Aircall

Job description

Our client in the UK is looking for a confident, empathetic and results-driven Patient Booking Specialist to join their team, helping prospective patients take the next step towards their treatment journey.

In this role, you’ll contact new enquiries within minutes of receiving them, using a predictive dialler to connect with prospective patients and book them into a free consultation with a Treatment Coordinator. You’ll play a key role in creating a positive first impression, building trust over the phone and ensuring patients feel comfortable discussing their needs.

This is a fast-paced, target-driven role that requires excellent communication skills, a warm telephone manner and the ability to manage a high volume of calls while maintaining a personal approach.

Responsibilities

• Contact new patient enquiries within minutes of submission, maintaining fast response times and a high contact rate.
• Engage prospective patients with a warm, empathetic and professional approach, listening to their needs and guiding them towards booking a free consultation.
• Manage approximately 80 calls per day using a predictive dialler, following up on enquiries and maintaining a consistent flow of booked consultations.
• Accurately record calls, follow-ups and patient interactions in the CRM, working towards booking and conversion targets.

• Proven inbound or outbound calling experience in appointment setting, sales development, patient bookings or a similar role, with the ability to handle 80+ calls per day using a dialler.
• Warm, empathetic telephone manner with strong listening skills and the ability to build rapport with prospective patients.
• Excellent spoken and written English, with a clear, neutral accent suited to communicating with a UK audience, particularly those aged 55 and above.
• Experience using HubSpot and Aircall, or comparable CRM and dialler systems, with strong attention to detail when logging interactions and follow-ups.
• Experience in healthcare, dental, aesthetics or patient care is advantageous, as is the maturity and life experience to communicate confidently with a diverse patient base.
• Availability to work UK evening hours and Saturdays, with a reliable home office setup, stable internet connection and backup power.