Part-Time Research Programs Coordinator (Hybrid)

RecruitMyMom; Cape Town; Hybrid; ZAR 100,000 - 145,000; Part time

Job summary

RecruitMyMom in Cape Town is seeking a part-time Research Operations Coordinator to support a professional body's research function. The role is a 6-month contract, 16 hours per week (2 days), with on-site work for the first month before transitioning to hybrid.

You will coordinate research projects, track milestones, prepare reports and dashboards, and provide secretariat and procurement support to ensure timely, compliant delivery.

Qualifications

• Bachelor’s degree or equivalent tertiary qualification.
• Minimum of 5 years of relevant working experience.
• Background in an academic, research, or higher education environment.
• Practical project management experience.
• Experience working alongside committees, professional associations, or volunteer communities.
• Proven coordination, project support, or operational administration experience across multi-stakeholder environments.
• Highly organised approach with the ability to build, maintain, and execute structured ways of working.
• Clear, professional communication skills capable of engaging diverse stakeholder groups, including committee members and volunteers.
• Strong attention to detail, concern for quality, and timeline-driven task execution.
• Basic financial acumen to coordinate procurement, invoice administration, and related processes.
• Demonstrated ability to navigate digital platforms, collaborative systems, and new technological tools.
• Proactive initiative to identify operational bottlenecks and propose continuous process improvements.
• Willingness and ability to work on site in Cape Town for the first month prior to transitioning to hybrid.

Responsibilities

• Maintain comprehensive research project schedules by tracking milestones, progress, and deliverables.
• Prepare and present project monitoring reports, status updates, and dashboards for the Head of Research and governance structures.
• Deliver secretariat support to the Research Committee and related groups, including agenda management and minute taking.
• Manage operational administration including procurement, contract coordination, and invoice workflows.
• Support monitoring and evaluation processes for research outputs with summaries for stakeholders.
• Coordinate website content updates, research publications, and calls for expressions of interest.
• Facilitate stakeholder engagements, partnership meetings, workshops, and logistical planning.
• Expand the organisation's research topic radar through desk research and calls for topics.
• Review administrative workflows and embed quality standards across processes.

Skills

Project coordination

Stakeholder engagement

Communication

Organisational skills

Time management

Attention to detail

Problem solving

Process improvement

Administrative support

Education

Bachelor’s degree

Tools

Microsoft Office 365

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Microsoft Outlook

Microsoft Teams

Microsoft SharePoint

Job description

RecruitMyMom in Cape Town is seeking a part-time Research Operations Coordinator to support a professional body's research function. The role is a 6-month contract, 16 hours per week (2 days), with on-site work for the first month before transitioning to hybrid.

You will coordinate research projects, track milestones, prepare reports and dashboards, and provide secretariat and procurement support to ensure timely, compliant delivery.