Hybrid Legal Executive PA — Part-Time 20h

RecruitMyMom; Sandton; Híbrido; ZAR 78.000 - 123.000; A tiempo parcial

Descripción de la vacante

RecruitMyMom is seeking a Legal Administrative Assistant / Executive PA on a part-time, 3-month fixed-term contract in Sandton. Hybrid work arrangement (80% remote, 20% in-office) and 20 hours per week with flexible scheduling.

You will manage billing time capture, client communications, digital court filings, VAT coordination, and general practice support, using Auxcon and Adobe Acrobat. Strong English, MS Office, and meticulous admin skills are essential.

Formación

• Excellent command of written and spoken English with a diplomatic communication style.
• Strong digital proficiency in MS Office, email management, Adobe Acrobat, and cloud filing.
• Willingness and capability to learn specialised legal software (Auxcon).
• High attention to detail and a methodical approach to admin and filing.
• Valid Driver’s License and reliable personal vehicle.

Responsabilidades

• Billing & Time Capture (Auxcon): populate daily billable hours, generate invoices, and issue billing reports.
• Payment Reminders & Admin: act as a courteous point of contact; follow up on outstanding client payments.
• Electronic Court File Preparation: source documents and case law; assemble, paginate, index, bookmark, OCR, and compile PDFs.
• Inbox Screening & Summaries: screen emails, summarize action items, and draft response notes.
• Accounting & Tax Coordination: collect and organize tax-deductible expenses; liaise with external accountants for VAT and provisional tax submissions.
• Digital Filing & Case Progress: maintain cloud filing system for easy retrieval and assist with case progress reporting.
• Errands & In-Office Support: provide occasional in-person administrative support (≈20%).

Conocimientos

English proficiency

MS Office

Attention to detail

Digital literacy

Adobe Acrobat

Cloud filing

Time management

Herramientas

Auxcon

Adobe Acrobat

MS Office

Descripción del empleo

RecruitMyMom is seeking a Legal Administrative Assistant / Executive PA on a part-time, 3-month fixed-term contract in Sandton. Hybrid work arrangement (80% remote, 20% in-office) and 20 hours per week with flexible scheduling.

You will manage billing time capture, client communications, digital court filings, VAT coordination, and general practice support, using Auxcon and Adobe Acrobat. Strong English, MS Office, and meticulous admin skills are essential.