PA TO PREPARATORY HEAD OF SCHOOL

Old School Ties; Gauteng; On-site; ZAR 420,000 - 540,000; Full time

Job summary

St Benedict's in South Africa seeks a Personal Assistant to the Preparatory Head of School to provide secretarial and administrative support and to facilitate smooth day-to-day operations. The role includes diary management, scheduling, minutes, travel arrangements, and coordination of enrolment processes for Grades 4–7.

The successful candidate will assist with open days, tours, conferences and newsletter contributions in a Catholic school environment. 1 January 2027 start date is expected.

Qualifications

• Suitably qualified candidates with relevant tertiary education.
• Minimum of 5 years’ secretarial or personal assistant experience.
• Experience in diary management and coordinating meetings.
• Able to handle minutes and correspondence with discretion.

Responsibilities

• Provide secretarial/administrative support to the Head of School.
• Manage Head’s diary, screen calls, and direct messages professionally.
• Schedule meetings and coordinate with internal and external stakeholders.
• Prepare documentation for meetings and take/distribute minutes.
• Arrange travel for the Head (flights, accommodation, car hire).
• Coordinate national/international conferences for the school.
• Administer enrolment for Grades 4–7 per policy.
• Assist with open days, scholarship days, tours, and catering for events.
• Contribute content for the school newsletter and magazine.

Skills

Verbal communication

Written communication

Google Suite

School admin platforms

Organisational skills

Confidentiality

Professional demeanor

Education

Relevant tertiary education

Tools

Google Suite

School administrative platforms

Job description

St Benedict's is an Independent Catholic School, which seeks to provide a holistic education for boys through full participation in spiritual, academic, sporting, creative and cultural activities. The Board of Governors invites applications for the following post in the Preparatory School.

Position: PA to Preparatory Head of School

Job Purpose

To provide secretarial and administrative support to the Head of School and facilitate smooth and effective day-to-day operations of the school.

Requirements

• Suitably qualified candidates with relevant tertiary education
• Must have a minimum of 5 years’ secretarial or personal assistant experience
• Managing and monitoring the diary of the Head of School
• Screening calls, taking and directing messages in professional manner
• Scheduling and follow up on meetings, appointment with internal and external stakeholders
• Preparation of necessary documentation for schedule meetings
• Taking minutes at meetings and distributing them accordingly
• Coordinate travel arrangements for the Head i.e. flights, accommodation, car hire etc.
• Responsible for coordinating national and international conferences for the whole school
• Responsible for the administration of the entire enrolment process Grade 4 - Grade 7 according to the school’s admission policy
• Handling the admission procedure i.e. registration, required documentation and assessments
• Helping during open days, scholarship days and arranging tours for prospective pupils
• Organising and coordinating catering for all Prep events/functions
• Managing articles and information to be included on the newsletter and school magazine
• Experience working in a school environment is an added advantage
• Be willing to participate in the Catholic Ethos of the School

Skills and Competencies

• Excellent verbal and written communication skills
• Proficiency in Google Suite and School Administrative platforms
• Strong organisational skills, attention to detail and patience
• Maintain high level of confidentiality
• Possess a calm, professional manner with is approachable and efficient

Applicants must be able to commence duty on 1 January 2027.

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