Operations Coordinator - Manufacturing Industry

Sandi Crowther Recruitment; Ballito; On-site; ZAR 260,000 - 380,000; Full time

Benefits offered by this job

Restaurant d'entreprise

Indemnités de stage/alternance

Job summary

Sandi Crowther Recruitment is assisting a manufacturing client in KwaZulu-Natal to fill a Production Administration role. The position covers payroll inputs, time and attendance, inventory control and data maintenance for production operations.

The successful candidate will work with Cin7 Core, PaySpace and Xero, ensuring accurate records, timely reports and continuous process improvements across departments.

Qualifications

• 3–5 years’ relevant experience in manufacturing, FMCG, packaging, or a production environment.
• Experience in at least two of: production administration, inventory control, payroll/time and attendance, BOM or product master data.
• Strong Microsoft Excel skills with formulas, lookups, filters and reconciliations.
• Working knowledge of payroll inputs, overtime, shift allowances, leave and attendance.

Responsibilities

• Manage daily time and attendance, leave, overtime and payroll inputs for permanent and wage staff.
• Maintain accurate employee records and payroll control spreadsheets including PaySpace administration.
• Process inventory conversions, finished goods assemblies and production transactions in Cin7 Core.
• Maintain item codes, product master data, BOMs and print job information.
• Capture daily production output, maintain KPI data and prepare operational reports.
• Monitor production workflow, identify discrepancies and follow up on outstanding information.
• Coordinate dispatch records, delivery confirmations and proof of delivery documentation.
• Assist the Operations Manager and Accountant with reconciliations, reports and general administration.
• Identify process gaps and support practical improvements across departments.

Skills

Excel

Payroll knowledge

ERP systems

Inventory control

Data reporting

Education

Administration qualification

Tools

Cin7 Core

Xero

ERP systems

Job description

Key responsibilities include:

• Managing daily time and attendance, leave, overtime and payroll inputs for permanent and wage employees
• Maintaining accurate employee records and payroll control spreadsheets, including PaySpace administration
• Processing inventory conversions, finished goods assemblies and production transactions on Cin7 Core
• Maintaining item codes, product master data, BOMs and print job information
• Capturing daily production output, maintaining KPI data and preparing operational reports
• Monitoring production workflow, identifying discrepancies and following up on outstanding information
• Coordinating dispatch records, customer delivery confirmations and proof of delivery documentation
• Assisting the Operations Manager and Accountant with reconciliations, reports and general administration
• Identifying process gaps and supporting practical improvements across departments

Requirements:

• 3–5 years’ relevant experience in manufacturing, FMCG, packaging, printing or a similar production environment
• Experience in at least two of the following: production administration, inventory control, payroll / time and attendance, BOM or product master data
• Strong Microsoft Excel skills, including formulas, lookups, filters and reconciliations
• Working knowledge of Xero
• Experience with an ERP, manufacturing or inventory management system
• Working knowledge of payroll inputs, overtime, shift allowances, leave and attendance
• Strong numerical ability, particularly with ratios, quantities, yields and units of measure
• Excellent organisational skills and the ability to meet daily and month-end deadlines

Advantageous:

• PaySpace and Cin7 Core experience
• Experience with item codes, BOMs, assemblies or production orders
• Printing / packaging industry experience
• Relevant qualification in administration, payroll, HR, supply chain, production or bookkeeping
• Familiarity with quality control / AQL processes