Operations and Administration Coordinator

Employmate Limited; Durban; Remote; ZAR 173,000 - 207,000; Part time

Job summary

Employmate Limited is seeking an Operations and Administration Coordinator to manage daily administrative tasks and coordinate programme activities for a girls' football initiative in South Africa. This remote, contractor role supports documentation, scheduling, and event coordination across South Africa and Australia time zones.

The successful candidate will have strong English, excellent organisational skills, and the ability to work with minimal supervision while safeguarding confidentiality.

Qualifications

• Experience in administration, virtual assistance or operations support.
• Excellent organisational and multitasking abilities.
• Strong written English communication skills.
• High level of accuracy and attention to detail.
• Confidence with spreadsheets and online collaboration tools.

Responsibilities

• Coordinate daily administrative tasks and operational activities.
• Maintain accurate records, spreadsheets and internal documentation.
• Track project timelines, deliverables and outstanding tasks.
• Assist with scheduling meetings, appointments and programme activities.
• Support the coordination of football events and community initiatives.
• Maintain partnership documentation and stakeholder correspondence.
• Conduct research, data entry and general administrative duties.
• Assist with social media scheduling and basic administration.
• Improve internal processes and organisational systems.

Skills

Administration

Virtual assistance

Operations support

Organisational skills

Multitasking

English writing

Spreadsheets

Tools

Google Workspace

Microsoft 365

Job description

Operations and Administration Coordinator

Location: South Africa, Remote

Employment Structure: Independent Contractor

Standard Working Hours: 04:00am SAST - 10:00am SAST - Part-Time ( Flexible )

Salary Range: R17 000 per month depending on experience and expertise

About the Role

Our client is an emerging girls' football organisation focused on expanding access to sporting opportunities across South Africa.

We are seeking a detail oriented Operations and Administration Coordinator to help coordinate daily activities, manage documentation and support the successful delivery of community programmes.

This is an opportunity for someone who enjoys administration, operational coordination and working in a purpose driven environment.

Key Responsibilities

• Coordinate daily administrative tasks and operational activities.
• Maintain accurate records, spreadsheets and internal documentation.
• Track project timelines, deliverables and outstanding tasks.
• Assist with scheduling meetings, appointments and programme activities.
• Support the coordination of football events and community initiatives.
• Maintain partnership documentation and stakeholder correspondence.
• Conduct research, data entry and general administrative duties.
• Assist with social media scheduling and basic administration.
• Improve internal processes and organisational systems.

Requirements

• Previous experience in administration, virtual assistance or operations support.
• Excellent organisational and multitasking abilities.
• Strong written English communication skills.
• High level of accuracy and attention to detail.
• Confidence working with spreadsheets and online collaboration tools.
• Ability to manage deadlines and work with minimal supervision.
• Flexibility to coordinate across South African and Australian time zones.
• Commitment to confidentiality, child safeguarding and required background checks.
• Genuine interest in women's sport or community programmes.

Advantageous: Experience in event coordination, community programmes, partnerships or project management systems.

What We're Looking For

A practical and proactive individual who enjoys keeping projects organised, supporting teams and ensuring important tasks are completed on time.