Executive Support Assistant

Employmate Limited; Cape Town; Remote; ZAR 173,000 - 207,000; Part time

Job summary

Employmate Limited is hiring an Executive Support Assistant to work with the Founder of a girls' football initiative operating between Australia and South Africa. The role is remote in South Africa and on a part-time basis with early-morning hours (04:00–10:00 SAST).

You will coordinate calendars across time zones, manage emails, prepare documents, and maintain organized stakeholder records to keep daily operations efficient.

Qualifications

• Proven experience in executive assistance, personal assistance or virtual administration.
• Excellent written English and professional communication skills.
• Exceptional time management and organisational abilities.
• Strong attention to detail and problem solving skills.
• Confident using online productivity and administrative systems.
• Ability to work independently and anticipate business needs.
• Availability to accommodate Australian working hours.
• Commitment to child safeguarding policies and required background checks.
• Genuine interest in women's sport or community development.

Responsibilities

• Provide comprehensive administrative and executive support to the Founder.
• Coordinate calendars, meetings and appointments across international time zones.
• Manage inboxes, prioritise correspondence and prepare responses for approval.
• Track important deadlines, follow ups and action items.
• Prepare professional documents, presentations and reports.
• Maintain organised records of stakeholder relationships and agreements.
• Assist with operational planning, events and programme coordination.
• Ensure confidential information is handled professionally.
• Streamline administrative processes to improve efficiency.

Skills

Executive support

Time management

Organisational skills

Written English

Independent work

Australian time zones

Tools

Online productivity tools

Job description

Executive Support Assistant

Location: South Africa, Remote

Employment Structure: Independent Contractor

Standard Working Hours: 04:00am SAST - 10:00am SAST - Part-Time ( Flexible )

Salary Range: R17 000 per month depending on experience and expertise

About the Role

An exciting opportunity is available for an experienced Executive Support Assistant to work closely with the Founder of a growing girls' football initiative operating between Australia and South Africa.

This position is ideal for someone who enjoys supporting leadership, managing competing priorities and ensuring that daily operations remain organised and efficient.

Key Responsibilities

• Provide comprehensive administrative and executive support to the Founder.
• Coordinate calendars, meetings and appointments across international time zones.
• Manage inboxes, prioritise correspondence and prepare responses for approval.
• Track important deadlines, follow ups and action items.
• Prepare professional documents, presentations and reports.
• Maintain organised records of stakeholder relationships and agreements.
• Assist with operational planning, events and programme coordination.
• Ensure confidential information is handled professionally.
• Streamline administrative processes to improve efficiency.

Requirements

• Proven experience in executive assistance, personal assistance or virtual administration.
• Excellent written English and professional communication skills.
• Exceptional time management and organisational abilities.
• Strong attention to detail and problem solving skills.
• Confident using online productivity and administrative systems.
• Ability to work independently and anticipate business needs.
• Availability to accommodate Australian working hours.
• Commitment to child safeguarding policies and required background checks.
• Genuine interest in women's sport or community development.

Advantageous: Previous experience supporting a Founder, working within a growing organisation or coordinating community initiatives.

What We're Looking For

A reliable and resourceful professional who can confidently take ownership of administrative responsibilities and become a trusted support to the Founder.