Operations Administrator

MECS Africa; South Africa; On-site; ZAR 150,000 - 190,000; Part time

Job summary

MECS Africa is seeking an experienced administrator to support the Operations team in a fast-paced environment. This 6-month maternity cover focuses on administration, reporting, Excel-based analysis, reconciliations and procurement processes.

The successful candidate will create and manage purchase orders, compile monthly KPI data, maintain records, arrange travel, and coordinate PPE. Strong Microsoft Office skills, confidentiality and the ability to multi-task are essential.

Qualifications

• Strong capabilities in administration, reporting, Excel, reconciliations and procurement processes.
• Experience with procurement systems and Excel reporting.
• Ability to manage confidential information and multiple priorities.

Responsibilities

• Provide general administrative and secretarial support to the Operations team and Operations Manager.
• Manage and reconcile overtime, travel and expense claims against attendance records.
• Create and manage purchase orders, service orders and blanket orders.
• Prepare monthly performance reports, operational statistics and KPI information.
• Maintain accurate employee, departmental and operational records.
• Coordinate PPE requirements for Operations employees.
• Assist with travel arrangements, meetings, presentations and general office administration.
• Manage stationery, office equipment and departmental documentation.
• Support the Operations team with day-to-day administrative and reporting requirements.
• Ensure information and records are maintained accurately and in accordance with departmental requirements.

Skills

Excel

PowerPoint

Reporting

Reconciliations

Procurement

Tools

Microsoft Office

Job description

This is an excellent opportunity for an experienced administrator who enjoys working in a fast-paced operational environment and has strong capabilities in administration, reporting, Excel, reconciliations and procurement processes.

Key Responsibilities

• Provide general administrative and secretarial support to the Operations team and Operations Manager.
• Manage and reconcile overtime, travel and expense claims against attendance records.
• Create and manage purchase orders, service orders and blanket orders.
• Prepare monthly performance reports, operational statistics and KPI information.
• Maintain accurate employee, departmental and operational records.
• Coordinate PPE requirements for Operations employees.
• Assist with travel arrangements, meetings, presentations and general office administration.
• Manage stationery, office equipment and departmental documentation.
• Support the Operations team with day-to-day administrative and reporting requirements.
• Ensure information and records are maintained accurately and in accordance with departmental requirements.

Ideal Candidate

The successful candidate will be:

• Highly organised, proactive and detail-oriented.
• Comfortable working with confidential employee and operational information.
• Strong in Microsoft Office, particularly Excel and PowerPoint.
• Numerically confident with good reporting and reconciliation skills.
• Experienced in processing claims, overtime and expense-related information.
• Familiar with procurement systems.
• Able to manage multiple priorities and meet deadlines in a busy operational environment.
• A strong communicator with the ability to work effectively with employees, managers and internal departments.

Experience within a manufacturing, refinery, engineering, mining, industrial or other operational environment would be highly advantageous.

This is a 6-month maternity cover position, with an ideal start date of 28 September 2026, subject to the completion of the recruitment and interview process.