Permanent Administrative Officer, SCM & Records

Sanparks; Gauteng; Vor Ort; ZAR 409.000 - 573.000; Vollzeit

Zusammenfassung

SANParks is seeking an Officer: Administration (SCM) to provide comprehensive administrative support at Groenkloof National Park. The role covers office operations, records management, coordination of activities and assisting departmental managers with procurement and payment processes.

Requirements include relevant NQF qualifications (Level 6/7) and 2–4 years’ admin experience, with PFMA knowledge and strong organisational skills.

Qualifikationen

• 2–4 years’ work experience in administrative/ secretarial support.
• Basic Financial Management
• Ability to create report on expenditure and process invoices
• Ability to provide administrative support
• Manual and electronic filing systems
• Ability to manage information and a filing system
• Knowledge of PFMA and National Treasury prescripts relevant to SCM
• Communication (written and verbal)
• Interpersonal skills
• Time management
• Planning and coordination skills
• Reliability and integrity
• Multitasking ability
• Teamwork and collaboration
• Ability to work under pressure
• Strong organizational and time-management skills

Aufgaben

• Oversee daily office operations and provide administrative support to management and staff.
• Ensure adherence to SANParks policies and Procedures.
• Maintain office supplies inventory and place orders when necessary.
• Monitor asset movement and conduct regular asset verification.
• Ensure information flow (Telephonic) and handle queries.
• Manage bookings and logistics for the department.
• Photocopying, printing, binding and collating of documents.
• Consolidate and preparation departmental reports.
• Weekly Updating of the APP, and Priority Projects.
• Arrange meetings and other events.
• Take minutes as and when required.
• Support onboarding processes of new employees.
• Assist with procurement processes in line with SCM policies and procedures.
• Budget monitoring, reconcile and report items of concern.
• Process requisitions, invoices, and payment submissions.
• Conduct pre-audits on office financial records.
• Filing of financial records.
• Information and Records Management

Kenntnisse

Office management

Microsoft Word

Microsoft Excel

Report writing

Record keeping

Communication

Time management

Planning and coordination

Ausbildung

NQF Level 6 in Office Management

NQF Level 7 in Office Administration

Tools

Microsoft Word

Microsoft Excel

Teams

Jobbeschreibung

SANParks is seeking an Officer: Administration (SCM) to provide comprehensive administrative support at Groenkloof National Park. The role covers office operations, records management, coordination of activities and assisting departmental managers with procurement and payment processes.

Requirements include relevant NQF qualifications (Level 6/7) and 2–4 years’ admin experience, with PFMA knowledge and strong organisational skills.