Office & Sales Assistant

Alpha HR Management (Pty) Ltd; Wes-Kaap; On-site; ZAR 89,000 - 167,000; Full time

Benefits offered by this job

Discretionary bonus

Job summary

Alpha HR Management (Pty) Ltd is seeking an Office & Sales Assistant to join a busy team within a leading bathroom furniture company. The role requires strong computer and social media skills, accuracy under pressure, and a proactive, organized approach to workload management.

Key duties include handling sales inquiries, preparing delivery paperwork, updating ClickUp with orders, uploading invoices to Sage Accounting, and assisting COD customers in the showroom.

Qualifications

• 3–5 years experience in a similar office/sales role.
• Proficient in MS Office; Sage Accounting experience is advantageous.
• Strong social media and digital skills.
• Highly organized with ability to manage workload in a busy environment.
• Ability to work under pressure with accuracy.
• Self-motivated and proactive.

Responsibilities

• Respond promptly and accurately to all sales enquiries via email (stock and custom orders).
• Prepare and check delivery paperwork, including delivery lists and invoices.
• Coordinate with drivers for daily collections.
• Load all orders onto ClickUp with correct details, quantities, and due dates.
• Upload invoices onto Sage Accounting.
• Assist COD customers in the showroom and support Merchants/CODs during collections.
• Update social media platforms and assist with website product updates, descriptions, and photos (FTG updates).

Skills

MS Office

Social media

Digital skills

Organized

Attention to detail

Problem-solving

Tools

Sage Accounting

ClickUp

Job description

About the Company:
Our client is a leading manufacturer and wholesaler of high-quality bathroom furniture, offering a wide range of cabinets, basins, toilets, mirror cabinets, and LED mirrors - including custom designs tailored to client specifications.

The Role:
We are looking for a focused, driven, and highly organized Office & Sales Assistant to join a busy and dynamic team. The ideal candidate will have excellent computer and social media skills, be able to work under pressure, and adopt a work smarter, not harder approach to manage their workload efficiently.

Key Responsibilities:

• Respond promptly and accurately to all sales enquiries via email (stock and custom orders)
• Prepare and check all delivery paperwork, including delivery lists and invoices, ensuring accuracy
• Prepare daily collections lists and coordinate with drivers
• Load all orders onto ClickUp with correct details, quantities, and due dates
• Upload invoices onto Sage Accounting
• Assist COD customers in the showroom and support Merchants/CODs during collections
• Ensure accurate handling of products during collections, matching items to invoices
• Weekly filing: opening new files and disposing of old information as instructed
• Update social media platforms and assist with website product updates, descriptions, and photos (FTG updates)

Requirements:

• 3-5 years experience in a similar office/sales role
• Strong computer skills in MS Office; Experience with Sage Accounting will be beneficial.
• Excellent social media and digital skills
• Highly organized, able to evaluate workload, and work efficiently in a busy environment
• Ability to work under pressure while maintaining accuracy
• Strong attention to detail and problem-solving skills
• Self-motivated and proactive in completing tasks

Reporting:
The successful candidate will report directly to the Manager of the company.

Working Hours:
Monday to Friday: 08:30-16:30

• Discretionary bonus
• Start Date: 1 March 2026 or sooner