Customer Marketing & Sales Assistant

Oxyon People Solutions; Midrand; On-site; ZAR 180,000 - 280,000; Full time

Job summary

Oxyon People Solutions is seeking a highly organised Customer Marketing & Sales Assistant to support customer marketing initiatives, sales reporting and asset administration. You will work closely with the Customer Marketing Manager, Sales Management and internal stakeholders to coordinate trade marketing activities and maintain accurate databases.

This role suits someone with strong administrative and analytical skills who enjoys working with data and presenting information professionally for

Qualifications

• Grade 12 or equivalent.
• At least three years of data administration or similar administrative experience.
• Excellent Excel and PowerPoint skills.
• Strong data capturing, reporting and database management abilities.
• Experience with POS or market data software such as Circana or Nielsen is advantageous.
• Excellent written and verbal communication skills.
• Strong organisational skills and attention to detail.
• Ability to coordinate multiple tasks and meet deadlines.

Responsibilities

• Support the execution of customer marketing and trade marketing activities.
• Maintain image databases and assist with shelf layouts and planograms.
• Manage stock sheets and trackers for POS materials, promotions and trade kits.
• Coordinate with Marketing, Customer Marketing, Sales Management and Sales Operations for in-store activities.
• Compile, maintain and update sales trackers for special projects, and circulate weekly/monthly tracking reports.
• Liaise with stakeholders to collect, verify and capture information.
• Assist with breaking down sales targets by key account and customer group and communicate targets monthly/quarterly/annually.
• Assist with sales and market performance reports for management and board meetings.
• Maintain an accurate database of company-owned assets and liaise with suppliers for placements, maintenance and verifications.
• Follow up on asset verifications and ensure records are up to date.
• Provide general admin support to the Customer Marketing Manager and wider team.

Skills

Data administration

Data analysis

Attention to detail

Organisational skills

Communication

Project coordination

Education

Grade 12 or equivalent

Tools

Excel

PowerPoint

Circana

Nielsen

Job description

About the Role

We are looking for a highly organised and detail-oriented Customer Marketing & Sales Assistant to support customer marketing initiatives, sales reporting and company asset administration.

The successful candidate will work closely with the Customer Marketing Manager, Sales Management and other internal stakeholders to coordinate trade marketing activities, maintain accurate databases, compile reports and support the execution of commercial strategies.

This role is ideal for someone with strong administrative and analytical skills who enjoys working with data, coordinating projects and ensuring information is accurate, well-organised and presented professionally.

Key Responsibilities

Customer & Trade Marketing

• Support the execution of shopper and channel marketing strategies aligned with brand and commercial objectives.
• Maintain image databases and assist with shelf layouts and planograms.
• Manage stock sheets and trackers for point-of-sale (POS) materials, promotional giveaways and trade execution kits.
• Coordinate with Marketing, Customer Marketing, Sales Management and Sales Operations to support in-store marketing activities.

Sales Reporting & Data Administration

• Compile, maintain and update sales trackers for special projects.
• Liaise with relevant stakeholders to collect, verify and capture information.
• Prepare and circulate weekly and monthly tracking reports.
• Assist with breaking down sales targets by key account and customer group.
• Communicate sales targets to relevant stakeholders on a monthly, quarterly and annual basis.
• Assist with sales and market performance reports for management and board meetings.

Company Asset Administration

• Maintain an accurate database of company-owned fridges and coolers.
• Liaise with suppliers and vendors regarding new placements, maintenance and repairs.
• Coordinate the verification of company assets through the sales team.
• Follow up on outstanding asset verifications and ensure records are kept up to date.

General Administration

• Maintain accurate records, trackers and supporting documentation.
• Ensure compliance with company policies, procedures and applicable regulations.
• Provide general administrative support to the Customer Marketing Manager and wider team as required.

Minimum Requirements

• Grade 12 or equivalent.
• At least three years of experience in data administration or a similar administrative role.
• Excellent Microsoft Excel and PowerPoint skills.
• Strong data capturing, reporting and database management abilities.
• Experience with POS or market data software such as Circana or Nielsen will be advantageous.
• Excellent written and verbal communication skills.
• Strong organisational skills and exceptional attention to detail.
• Ability to coordinate multiple tasks and meet deadlines.

Ideal Candidate

The ideal candidate is analytical, proactive and highly organised, with the ability to turn data into clear, accurate and professional reports. They should be comfortable communicating with different stakeholders, maintaining detailed records and supporting both marketing and sales operations.