Office Operations & Facilities Lead

AOSIS (Pty) Ltd.; Durbanville; On-site; ZAR 360,000 - 540,000; Full time

Job summary

AOSIS (Pty) Ltd in Durbanville, South Africa, is seeking an experienced Office Operations Manager to lead daily administrative activities and facilities management in a permanent, full-time role.

You will coordinate onboarding/offboarding, supplier contracts, risk and compliance, and provide executive support to the CEO. The role requires strong organisational skills, attention to detail, and proficient MS 365 usage.

Qualifications

• Diploma or degree in Business Administration, Office Management or a related field.
• Minimum of 5 years' experience in office management, operations coordination or administrative management.
• Experience coordinating employee onboarding and offboarding processes.
• Experience managing suppliers, facilities and office administration.
• Valid South African driver's licence and own transport.
• Exceptional organisational and planning skills.
• Strong attention to detail.
• Excellent written and verbal English communication skills.
• Ability to handle confidential information with discretion.
• Strong stakeholder management and customer service skills.
• Sound problem-solving and decision-making capability.
• Ability to manage multiple priorities and deadlines.
• Advanced proficiency in Microsoft 365, including Outlook, Word, Excel, Teams and PowerPoint.
• Ability to work independently while collaborating effectively across departments.

Responsibilities

• Oversee the day-to-day operation of the office.
• Coordinate maintenance contractors, service providers and landlord relationships.
• Manage office facilities, equipment, utilities and security.
• Maintain office inventories and asset registers.
• Monitor office-related expenditure and budgets.
• Ensure communal areas remain professional, functional and well maintained.
• Coordinate onboarding, role changes and offboarding processes.
• Manage the Joiner-Mover-Leaver (JML) process across departments.
• Coordinate system access requests and removals with IT and system owners.
• Track company assets issued to employees and ensure their return.
• Support induction and orientation activities for new employees.
• Maintain administrative records relating to employee movements.
• Source suppliers and obtain quotations.
• Raise purchase orders and coordinate approvals.
• Manage office supplies and consumables.
• Negotiate pricing and service agreements where appropriate.
• Monitor supplier performance and service delivery.
• Coordinate occupational health and safety activities.
• Maintain compliance records and documentation.
• Support audits, inspections and corrective actions.
• Assist with workplace compliance requirements and risk management activities.
• Coordinate meetings, travel arrangements and administrative support activities.
• Manage incoming correspondence, deliveries and courier services.
• Maintain filing systems and company records.
• Prepare reports, presentations and operational documentation.
• Record and distribute meeting minutes when required.
• Coordinate staff events and workplace initiatives.
• Support a positive and professional office environment.
• Assist with internal communication and administration projects as required.

Skills

Organisational skills

Communication skills

Stakeholder management

Problem solving

Attention to detail

Multitasking

Education

Diploma/degree in Business Administration or Office Management

Tools

Microsoft 365

Outlook

Excel

PowerPoint

Teams

Job description

AOSIS (Pty) Ltd in Durbanville, South Africa, is seeking an experienced Office Operations Manager to lead daily administrative activities and facilities management in a permanent, full-time role.

You will coordinate onboarding/offboarding, supplier contracts, risk and compliance, and provide executive support to the CEO. The role requires strong organisational skills, attention to detail, and proficient MS 365 usage.