Office Administrator (BET)

BETSoftware; Durban; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A technology solutions provider in Durban is looking for an Office Administrator to handle reporting and stock management. The ideal candidate should have at least 1 year of office administration experience, proficiency in Microsoft Office, and strong communication skills. This role involves compliance management and assisting the Office Manager with various tasks to ensure smooth office operations.

Qualifications

• 1 or more years’ office administration experience.
• Proficient in Microsoft Office Suite.
• Outstanding communication and interpersonal abilities.

Responsibilities

• Responsible for daily/weekly reporting to the Office Manager.
• Assist the Office Manager in management of stock orders.
• Ensure office compliance is adhered to.

Skills

Office administration experience

Microsoft Office Suite proficiency

Communication skills

Organizational skills

Education

Bachelor’s degree in business, administration, or related field

Job description

Responsibilities

• Responsible for daily/weekly reporting to the Office Manager on maintenance and facility stock.
• Submit daily / weekly coffee machine consumption reports to the Office Manager.
• Assist the Office Manager in the management of stock orders, including ordering of weekly stock. The incumbent will also ensure that stock reconciliations for each month is completed.
• Maintain an up-to-date list of:
  • service provider schedules.
  • maintenance.
  • contractors.
  • projects.
• health and safety issues/snags.
• Ensure office compliance is adhered to by completing compliance checklist as well as capturing of all checklists and submitting to Health and Safety Department.
• Manage parking requirements and access control in collaboration with the Office Manager.
• Monitoring absenteeism of housekeepers by submitting leave request / sick notes to the Office Manager for upload on ESS.
• Assist the Office Manager with Team Member equipment orders, as well as weekly reporting on equipment stock.
• To guarantee proper stock management, the incumbent must follow the Order Number process as well as compile and maintain order number tracking sheets.
• Assist the Office Manager with liaising with contractors for maintenance and upkeep of the buildings.
• Sourcing of quotes as per Office Managers requests.
• Responsible for issuing the Housekeeper's with their daily checklists/task rosters and capturing them on the system.
• Maintain petty cash reconciliations.
• Provide management with reports as and when required.
• Ad hoc administration as needed

Qualifications

• Job Specification:
• 1 or more years’ office administration experience.
• Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint and Access).
• Comfortable handling confidential information.
• Multi-tasking and time-management skills, with the ability to prioritize tasks.
• Outstanding communication and interpersonal abilities
• Excellent organizational and leadership skills

Advantageous

• Completed or studying towards bachelor’s degree in business, administration, or a related field (Advantageous)

Living Our Spirit

• We Put Our Hands Up: Take initiative in identifying office management tasks and challenges that need attention
• Find innovative ways to streamline administrative processes and make tasks more efficient.
• Volunteer for new projects and responsibilities for your own growth and that of the business
• We Dare to Be Ourselves: Authenticity: Be true to yourself in your interactions and engagement with all team members
• Every day Is an Adventure: Adaptability: Embrace change with a positive attitude. Approach new challenges as opportunities for growth and learning.
• Teamwork Makes the Dreamwork: Collaborate, help and support the various stakeholders both internal and external