Mining Site Admin & Compliance Specialist

MULTIFORM HUMAN DEVELOPMENT (Pty) Ltd; Lydenburg; On-site; ZAR 180,000 - 280,000; Full time

Job summary

MULTIFORM HUMAN DEVELOPMENT (Pty) Ltd is seeking a detail-oriented Site Clerk to manage administrative systems and document control on the Lydenburg site. The role covers payroll-related administration, onboarding, and liaison with management, employees, and contractors.

You will maintain records, compile reports, and support compliance with mining legislation and client requirements. An eye for accuracy and the ability to work under pressure are essential.

Qualifications

• Three to five years in an administrative role, mining experience preferred.
• Strong administrative and organisational skills.
• Excellent communication in writing and verbal.
• Proficient in MS Excel and Word.
• Experience handling employee records and site documentation.
• Ability to work independently and under pressure in a fast-paced site environment.
• Payroll and finance experience is advantageous.

Responsibilities

• Maintain and manage all site administrative systems and filing structures.
• Record, store, and retrieve operational and compliance documentation.
• Prepare, distribute, and archive site reports, correspondence, and meeting minutes.
• Maintain document control registers and ensure records are current and accessible.
• Coordinate site communication between management, employees, clients, and contractors.
• Maintain employee records, attendance registers, leave records, and personnel files.
• Process timesheets and payroll information accurately and within deadlines.
• Coordinate onboarding and offboarding administration for employees and contractors.
• Assist with employee inductions and training record administration.
• Maintain labour and contractor databases.
• Generate purchase requisitions and purchase orders as required.
• Track delivery of goods and services to site.
• Reconcile supplier invoices against purchase orders and delivery notes.
• Maintain procurement records and assist with cost tracking.
• Liaise with suppliers and internal procurement departments regarding outstanding orders.
• Support compliance with mining legislation, company policies, and client requirements.
• Maintain site compliance registers and statutory records.
• Track medical certificates, competency certificates, licenses, permits, and training records.
• Assist with audit preparations and compliance reporting.
• Maintain health and safety files and associated documentation.
• Compile daily, weekly, and monthly operational reports.
• Capture production, equipment utilization, attendance, and safety statistics.
• Prepare management reports and dashboards as required.
• Ensure accuracy and timely submission of reports to management and clients.
• Assist with budget tracking and cost reporting.
• Process site-related invoices and expense claims.
• Maintain petty cash records where applicable.
• Reconcile administrative expenses and supporting documentation.
• Communicate effectively with site personnel, head office departments, clients, service providers, and contractors.
• Coordinate site visits, meetings, accommodation, travel arrangements, and logistics where required.
• Support management with general administrative requirements.

Skills

Site administrator experience

Administrative and organisational

Excellent communication

MS Excel and Word

Independent under pressure

Payroll and finance experience

Education

Matric

Payroll software qualification advantageous

Tools

MS Excel

MS Word

Payroll software

Job description

MULTIFORM HUMAN DEVELOPMENT (Pty) Ltd is seeking a detail-oriented Site Clerk to manage administrative systems and document control on the Lydenburg site. The role covers payroll-related administration, onboarding, and liaison with management, employees, and contractors.

You will maintain records, compile reports, and support compliance with mining legislation and client requirements. An eye for accuracy and the ability to work under pressure are essential.