Maintenance Planner

Tsebo Solutions Group; Cape Town; On-site; ZAR 260,000 - 380,000; Full time

Job summary

Tsebo Solutions Group is seeking a meticulous Maintenance Planner to coordinate preventative maintenance programs across sites in the Western Cape. You will monitor work orders, compile technical reports, and ensure compliance with safety and quality standards.

Ideal candidates have 2-3 years in maintenance planning or technical administration, strong CMMS proficiency, and a solid command of MS Word, Excel, and PowerPoint. The role requires collaboration with contractors and internal teams.

Qualifications

• Grade 12 (Matric) and proficient in MS Word, Excel and PowerPoint.
• 2–3 years’ experience in maintenance planning or technical administration.
• Extensive CMMS knowledge and Planned Preventative Maintenance processes.

Responsibilities

• Assist in compiling weekly, bi-monthly, and monthly technical reports.
• Allocate and monitor technical work orders and ensure timely closure.
• Issue and track preventative maintenance work orders with teams.
• Log faults with the Helpdesk and monitor progress to resolution.
• Ensure contractors comply with health, safety, environmental, and quality requirements.
• Coordinate with stores and suppliers on deliveries and stock.
• Provide admin support to Technical Managers and Supervisors.
• Foster teamwork and positive relationships with stakeholders.
• Act as professional first point of contact for customers.
• Adhere to SHEQ policies and ISO 9001/14001/45001 compliance.

Skills

Maintenance planning

Scheduling

CMMS

Work order management

Technical reporting

Contractor management

Purchase order administration

RFQ administration

Quality control inspections

SHEQ compliance

Microsoft Office

Education

Grade 12 (Matric)

Tools

CMMS

Microsoft Office

Job description

Duties & Responsibilities

Maintenance Planning & Coordination

• Assist in compiling weekly, bi-monthly, and monthly technical reports.
• Allocate and monitor technical work orders.
• Ensure preventative maintenance work orders are issued to maintenance teams.
• Track work order completion and ensure closure within agreed timeframes.
• Maintain accurate records and update open work orders regularly.
• Follow up with technical teams to ensure timely completion of maintenance activities.

Quality Assurance & Compliance

• Conduct quality control inspections across sites on a regular basis.
• Ensure maintenance inspections are completed according to planned preventative maintenance schedules.
• Log faults with the Helpdesk and monitor progress until resolution.
• Ensure contractors comply with Tsebo Facilities Solutions (TFS) health, safety, environmental, and quality requirements.
• Issue work permits and monitor contractor compliance with safety standards.
• Maintain and update site safety files.

Administration & Reporting

• Assist with updating purchase order reports.
• Assist with updating RFQ reports on a weekly basis.
• Verify invoices against completed work and submit for authorization.
• Maintain maintenance planning systems and ensure data accuracy.
• Provide administrative support to Technical Managers and Maintenance Supervisors.

Stakeholder & Supplier

• Support Liaise with contractors regarding maintenance activities and compliance requirements.
• Coordinate with Storemen regarding deliveries, inventory availability, and stock-related matters.
• Assist technical teams with operational and administrative requirements.

Teamwork & Collaboration

• Share knowledge and best practices with team members.
• Support management and colleagues to achieve departmental objectives.
• Foster positive working relationships across all relevant stakeholders.

Customer Service

• Act as a professional and responsive first point of contact.
• Respond to calls and requests courteously and professionally.
• Demonstrate a customer-focused approach and willingness to go the extra mile.
• Maintain a positive and professional image at all times.

SHEQ Responsibilities

• Adhere to all applicable Safety, Health, Environmental and Quality (SHEQ) policies, procedures, and standards.
• Support ISO 9001, ISO 14001, and ISO 45001 compliance requirements applicable to the role.

Skills and Competencies

• Maintenance planning and scheduling
• Computerised Maintenance Management Systems (CMMS).
• Work order management
• Technical reporting and record keeping
• Contractor management
• Purchase order and RFQ administration
• Quality control inspections
• SHEQ compliance administration
• Microsoft Office Suite.

Qualifications

• Grade 12 (Matric).
• Proficient in Microsoft Word, Excel, and PowerPoint.
• Extensive knowledge of Computerised Maintenance Management Systems (CMMS) and Planned Preventative Maintenance processes.
• 2-3 years' experience in a similar maintenance planning or technical administration environment.