Maintenance Administrator

ULC; Cape Town; On-site; ZAR 260,000 - 380,000; Full time

Job summary

Trafalgar Property is seeking a Maintenance Administrator in Cape Town to coordinate maintenance requests, liaise with contractors and clients, and support Portfolio Managers in service delivery. You will log and track maintenance calls, prepare reports, and help keep the system up to date.

The role requires a Matric, proficiency in Word/Excel/Outlook, and at least 3 years in the property industry. Strong communication, organisational and the ability to work under pressure are essential.

Qualifications

• Matric and computer literacy required.
• Minimum of 3 years’ experience in the property industry.
• Experience in maintenance administration preferred.
• Strong communication and organizational skills.

Responsibilities

• Log and manage all maintenance requests and calls.
• Liaise with contractors, clients and Portfolio Managers.
• Monitor and follow up on job completion timelines.
• Prepare and distribute outstanding job lists and weekly feedback reports.
• Maintain and update the Preferred Contractors List.
• Obtain quotations and process invoices for approval and payment.
• Participate in after-hours contact rotation.
• Keep clients informed and updated.

Skills

Strong communication

Highly organized

Under pressure

Education

Matric

Tools

Microsoft Word

Excel

Outlook

Job description

# Maintenance AdministratorTrafalgar PropertyCape Town, GautengFull TimeCloses 21 Dec 2026Listing sourced from **Trafalgar Property**'s careers page.View original posting & apply on their website.Join the dynamic team at Trafalgar Property Management in Cape Town as a Maintenance Administrator , where you will be instrumental in coordinating maintenance operations, driving efficient service delivery, and delivering exceptional support to both clients and contractors. Key Responsibilities include (but are not limited to): Logging and managing all maintenance requests and calls Handling maintenance-related queries efficiently Liaising with contractors, clients, and Portfolio Managers Monitoring and following up on job completion timelines Managing and finalising maintenance jobs on the system Preparing and distributing outstanding job lists and weekly feedback reports Maintaining and updating the Preferred Contractors List Obtaining quotations and processing invoices for approval and payment Participating in the after-hours contact rotation Ensuring clients are consistently informed and updated Minimum Requirements: Matric Computer literacy (Microsoft Word, Excel, and Outlook) Minimum of 3 years' experience in the property industry Previous experience in maintenance administration preferred Strong communication skills Highly organised with the ability to manage multiple tasks Ability to perform effectively under pressure Interested applicants are encouraged to submit their detailed CVs via the online portal. Please be advised that only shortlisted candidates will receive further communication. If you do not receive a response within two weeks, please regard your application as unsuccessful. We appreciate your interest in joining our team.