Commercial Litigation Secretary

Time Personnel; Cape Town; On-site; ZAR 180,000 - 300,000; Full time

Job summary

Time Personnel in Cape Town is seeking an experienced Commercial Litigation Secretary to support Attorneys in the commercial litigation team. You will manage diaries, prepare pleadings, affidavits, and bills of costs, and handle transcription and document formatting with fast Dictaphone typing.

Required are at least 3 years in a commercial litigation environment, strong English and Afrikaans communication, and familiarity with court online systems. Lexpro and FICA knowledge are advantageous.

Qualifications

• Minimum 3 years’ experience supporting Attorneys in commercial litigation
• Experience with court and online systems (Caselines/Court Online)
• Dictaphone typing above 60 wpm
• Lexpro and FICA knowledge advantageous
• Strong English and Afrikaans communication (written and verbal)
• Diplomatic and professional with clients, service providers and staff
• Meticulous, organized and able to meet deadlines

Responsibilities

• Provide secretarial and administrative support to Attorneys in commercial/litigation department
• Preparation, formatting and compilation of pleadings, affidavits, memoranda, correspondence and bills of costs
• Opening of files and debiting of fees on Lexpro
• Schedule and set up appointments, client meetings and virtual meetings, court hearings or appearances
• Transcribe and proofread legal documents and pleadings
• Type letters, affidavits, pleadings, bills of costs, legal opinions and documents
• Debit fees, generate or process invoices and bill clients

Skills

Dictaphone typing

Diary management

MS Office

English proficiency

Afrikaans proficiency

Court systems experience

Legal terminology

Education

Grade 12

Legal secretary qualification (N4-N6 or Diploma)

Tools

Lexpro

FICA knowledge

Caselines/Court Online

Job description

Commercial Litigation Secretary job vacancy in Cape Town.

Are you an experienced Commercial Litigation Secretary with strong Dictaphone typing ability? Our client in Cape Town is a leading law firm and requires your minimum of 3 years’ relevant experience supporting Attorneys in the commercial / litigation department.

The role entails diary management, preparation, formatting and compilation of pleadings, affidavits, memoranda, correspondences and bills of cost.

Lexpro and FICA knowledge is advantageous.

Requirements

• Grade 12
• Related tertiary qualifications highly beneficial (Legal Secretarial N4-N6 or a related National Diploma).
• Minimum of 3 years’ relevant experience working in a commercial litigation department (including administrative duties related thereto).
• Must have experience in general litigation processes and protocols.
• Must have experience working with court and online systems (Caselines/Court Online/Windeed/CIPC).
• Must be able to type and do Dictaphone typing (above 60 words per minute).
• Experience with FICA requirements and Lexpro Bookkeeping System highly beneficial.
• Computer literate (Full proficiency and ability to utilise and operate all suites of Microsoft Office).
• Strong English and Afrikaans communication skills (Written and Verbal).
• Diplomatic and professional when dealing with clients, service providers and staff.
• Conscientious with a strong focus on quality and attention to detail.
• Meticulous and organized – able to plan & multi-task.
• Able to follow instructions and work as part of a team.
• Able to meet deadlines and be flexible.
• Dedicated, reliable, ethical and honest.

Duties and Responsibilities

• Provide secretarial and administrative support to Attorneys in commercia/litigation department.
• Preparation, formatting and compilation of pleadings, affidavits, memoranda, correspondence and bills of costs.
• Opening of files and debiting of fees on Lexpro.
• Schedule and set up appointments, client meetings and virtual meetings, court hearings or appearances.
• Transcribe and proofread legal documents and pleadings.
• Type letters, affidavits, pleadings, bills of costs, legal opinions and documents.
• Complete Dictaphone typing speedily and accurately.
• Debit fees, generate or process invoices and bill clients.