Junior Litigation Secretary â Cape Town

Time Personnel; Cape Town; On-site; ZAR 240,000 - 380,000; Full time

Job summary

Time Personnel is seeking a diligent Legal Secretary in Cape Town to support a commercial litigation team. The role requires accurate transcription, filing onto Lexpro, and managing client meetings, court appearances, and virtual hearings.

Applicants should have N4–N6 Legal Secretarial or related diploma, 3+ years in litigation admin, and strong English/Afrikaans communication. Proficiency in Microsoft Office and Lexpro is preferred.

Qualifications

• Legal secretarial qualification or diploma is highly advantageous.
• Minimum 3 years in a commercial litigation environment and related admin duties.
• Experience with court and online systems (Caselines/Court Online).
• Proficient typing (60+ wpm) and accurate transcription.
• Strong communication in English and Afrikaans (written & verbal).

Responsibilities

• Open files and manage fees on Lexpro; set up appointments and virtual/court hearings.
• Transcribe and proofread legal documents and pleadings.
• Type letters, affidavits, pleadings, and invoices; provide admin support to Attorneys.
• Process invoices and bill clients; maintain filing and calendars.

Skills

Excellent English & Afrikaans

Typing speed 60+ wpm

Organised & meticulous

Team player

Deadline-driven

Diplomatic & professional

Conscientious & honest

Education

N4-N6 Legal Secretarial / National Diploma (advantageous)

Tools

Caselines

Court Online

Windeed

CIPC

Lexpro Bookkeeping

Microsoft Office

Job description

REQUIREMENTS

• Legal Secretarial N4-N6 or a related National Diploma is highly advantageous
• Must have experience working with court and online systems (Caselines/Court Online/Windeed/CIPC)
• Must be able to type and do Dictaphone typing (above 60 words per minute)
• Minimum of 3 years relevant experience working in a commercial litigation department (including administrative duties related thereto)
• Must have experience in general litigation processes and protocols
• Experience with FICA requirements and Lexpro Bookkeeping System highly beneficial
• Computer literate (Full proficiency and ability to utilise and operate all suites of Microsoft Office)
• Strong English and Afrikaans communication skills (Written and Verbal)
• Diplomatic and professional when dealing with clients, service providers and staff
• Conscientious with a strong focus on quality and attention to detail
• Meticulous and organized able to plan & multi-task
• Able to follow instructions and work as part of a team
• Able to meet deadlines and be flexible
• Dedicated, reliable, ethical and honest

DUTIES

• Opening of files and debiting of fees on Lexpro Schedule and set up appointments, client meetings and virtual meetings, court hearings or appearances
• Transcribe and proofread legal documents and pleadings
• Type letters, affidavits, pleadings, bills of costs, legal opinions and documents
• Provide secretarial and administrative support to Attorneys in commercial/litigation department
• Complete Dictaphone typing speedily and accurately
• Generate and process invoices and bill clients

Salary: R negotiable dependent on experience