Legal Department Executive Assistant & Documentation Specialist

Pedros Chicken; Durban; On-site; ZAR 120,000 - 160,000; Full time

Job summary

Pedros Chicken is seeking an administrative and personal assistant to support the Legal Department, enabling the legal team to focus on substantive matters by effectively managing documentation and coordination.

You will draft, format and proofread contracts and leases, maintain Excel trackers, liaise with franchisees and landlords, prepare reports, and use approved AI tools with final human review, while handling confidential information with discretion.

Qualifications

• 1–2 years' experience in a commercial legal department or commercial law firm.
• Diploma or equivalent qualification.
• Excellent written English with strong proofreading skills.
• Strong organisational and administrative abilities to manage multiple priorities.
• Ability to work independently with minimal supervision.
• Professional communication and discretion when handling sensitive information.

Responsibilities

• Manage diaries, meetings, and correspondence for the Head of Legal and the department.
• Draft, format and proofread legal documents, including franchise agreements and leases.
• Review and refine draft documents for clarity and accuracy.
• Maintain legal trackers and schedules in Excel (renewals, expiries, deadlines).
• Maintain physical and electronic filing of contracts and confidential documents.
• Liaise with franchisees, landlords, attorneys and internal stakeholders.
• Prepare presentations, reports and supporting documentation for the Legal Department.
• Use approved AI tools to draft and summarize, then review content before use.
• Handle confidential information with discretion and professionalism.
• Provide general administrative and coordination support as required.
• Monitor deadlines and ensure action is taken timeously.

Skills

MS Office

Attention to detail

Written English

Organisational skills

Communication

Independent work

Interpersonal skills

Education

Diploma or equivalent

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Teams

Job description

Pedros Chicken is seeking an administrative and personal assistant to support the Legal Department, enabling the legal team to focus on substantive matters by effectively managing documentation and coordination.

You will draft, format and proofread contracts and leases, maintain Excel trackers, liaise with franchisees and landlords, prepare reports, and use approved AI tools with final human review, while handling confidential information with discretion.