Legal Administrator/PA

Pedros; Durban; On-site; ZAR 170,000 - 230,000; Full time

Job summary

Pedros in Durban is seeking an Administrative Assistant to support the Legal Department with daily administrative tasks and coordination. You will manage calendars, draft and proofread legal documents, and maintain filing systems for contracts and trademarks.

The role requires 1–2 years of experience in a commercial legal environment, strong MS Office skills, and impeccable attention to detail. You will work under minimal supervision while handling confidential information with discretion.

Qualifications

• 1–2 years' experience in a commercial legal department or commercial law firm is essential.
• Proficiency in Word, Excel, PowerPoint, Outlook and Teams.
• Diploma or equivalent relevant qualification.
• Strong attention to detail with high accuracy.
• Excellent written English with proofreading and editing skills.
• Strong organizational and administrative abilities with multitasking.
• Ability to work independently with minimal supervision while maintaining quality.
• Professional communication and interpersonal skills.
• High level of discretion and confidentiality when handling sensitive information.

Responsibilities

• Manage diaries, meetings, appointments and correspondence for the Head of Legal and wider Legal Department.
• Draft, format and proofread legal documentation, including franchise agreements, leases, and related documents.
• Review and refine draft documents to remove unnecessary wording while preserving meaning.
• Maintain and update legal trackers and scheduling in Excel (franchise renewals, lease expiries, deadlines, litigation).
• Maintain accurate filing systems for contracts, leases, trademarks and correspondence.
• Liaise with franchisees, landlords, attorneys and internal stakeholders on routine matters.
• Prepare presentations, reports, and spreadsheets for the Legal Department as required.
• Utilise approved AI tools for drafting and summarising, with final review by user.
• Handle sensitive legal, commercial and HR information with discretion and confidentiality.
• Provide general administrative and coordination support to the Legal Department.
• Assist with maintaining records and monitoring key deadlines.

Skills

Administrative support

Proofreading

Attention to detail

Time management

Communication skills

Microsoft Office

Organizational skills

Education

Diploma or equivalent qualification

Tools

Microsoft Office

Job description

To provide efficient administrative and personal assistant support to the Legal Department, enabling the legal team to focus on substantive legal matters by ensuring that administrative, documentation and coordination requirements are effectively managed.

Duties & Responsibilities

• Manage diaries, meetings, appointments and correspondence for the Head of Legal and wider Legal Department.
• Draft, format and proofread legal documentation, including franchise agreements, leases, correspondence and related documents, ensuring accuracy, consistency and correct use of defined terms.
• Review and refine draft documents by removing unnecessary or repetitive wording while maintaining the intended legal meaning.
• Maintain and update legal trackers and schedules in Excel, including franchise agreement renewals, lease expiries, trade mark deadlines and litigation matters.
• Maintain accurate physical and electronic filing systems for executed contracts, leases, trade mark records, legal correspondence and other confidential documentation.
• Liaise with franchisees, landlords, attorneys and internal stakeholders regarding routine legal and administrative matters.
• Prepare presentations, reports, spreadsheets and other supporting documentation for the Legal Department as required.
• Utilise approved AI tools appropriately to assist with drafting, summarising and proofreading, while independently reviewing and verifying all AI-generated content before use.
• Handle sensitive legal, commercial and HR-related information with a high level of confidentiality and discretion.
• Provide general administrative and coordination support to the Legal Department as required.
• Assist with maintaining accurate records and ensuring that key legal deadlines and administrative requirements are monitored and actioned timeously.

Requirements

• 1–2 years' experience within a commercial legal department or commercial law firm (essential).
• Minimum 3 years' practical experience using Microsoft Office, including Word, Excel, PowerPoint, Outlook and Teams.
• Diploma or equivalent relevant qualification.
• Strong attention to detail with a high level of accuracy.
• Excellent written English, with strong proofreading and document-editing skills.
• Strong organisational and administrative skills with the ability to manage multiple priorities and deadlines.
• Ability to work independently with minimal supervision while maintaining a high standard of work.
• Professional communication and interpersonal skills.
• High level of discretion and confidentiality when dealing with sensitive information.
• Ability to work effectively with internal and external stakeholders.