Key Conroller

ARCS; Cape Town; On-site; ZAR 180,000 - 240,000; Full time

Job summary

ARCS in Cape Town is seeking an organized Administration role focused on vehicle key and documentation management. You will maintain master key registers, verify licences, and ensure all NATIS and vehicle records are accurate and securely stored.

Applicants should be detail‑oriented with strong follow‑up skills and a commitment to confidentiality. Experience in a motor dealership environment is advantageous.

Qualifications

• Maintains accurate registers and documentation.
• Tracks key movements and stock checks.
• Ensures confidentiality and data integrity.

Responsibilities

• Manage and control master keys, spare keys and vehicle key registers.
• Record key movements, verify drivers licences before issuing keys and follow up on outstanding keys.
• Conduct regular stock takes of keys, vehicle books and NATIS documents.
• Maintain accurate registers, live sheets and vehicle documentation records.
• Track vehicle movements, arrivals, transfers and stock documentation.
• Request and follow up on outstanding NATIS documents from banks.
• Upload and maintain vehicle registration documentation on dealership systems.
• Ensure all vehicle keys and documentation are received, correctly labelled and securely stored.
• Compile daily sleepover reports and outstanding documentation lists.
• Investigate discrepancies, report missing documents and communicate outstanding issues to management.
• Ensure all vehicle releases are properly authorised and supported by the required documentation.

Skills

Attention to detail

Organisational skills

Integrity

Communication

Confidentiality

Tools

Keyloop

Autobid

Job description

Key Responsibilities

• Manage and control master keys, spare keys and vehicle key registers.
• Record key movements, verify driver's licences before issuing keys and follow up on outstanding keys.
• Conduct regular stock takes of keys, vehicle books and NATIS documents.
• Maintain accurate registers, live sheets and vehicle documentation records.
• Track vehicle movements, arrivals, transfers and stock documentation.
• Request and follow up on outstanding NATIS documents from banks.
• Upload and maintain vehicle registration documentation on dealership systems.
• Ensure all vehicle keys and documentation are received, correctly labelled and securely stored.
• Compile daily sleepover reports and outstanding documentation lists.
• Investigate discrepancies, report missing documents and communicate outstanding issues to management.
• Ensure all vehicle releases are properly authorised and supported by the required documentation.

Advantageous Experience

• Previous experience in a motor dealership environment.
• Experience in stock control, vehicle administration or document management.
• Familiarity with Keyloop, Autobid or similar dealership systems.
• Experience handling vehicle keys, vehicle books and NATIS documentation.

Key Skills and Competencies

• Excellent attention to detail.
• Strong organisational and time-management skills.
• Honesty, integrity and accountability.
• Good problem-solving and communication skills.
• Ability to follow procedures and maintain confidentiality.
• Proactive follow-up and discrepancy management.