Junior Marketing Events Coordinator

Aerobotics; Wes-Kaap; On-site; ZAR 240,000 - 360,000; Full time

Job summary

Aerobotics in Cape Town is seeking a Junior Marketing Events Coordinator to organize regional events and support its global events portfolio. You will coordinate timelines, registrations, exhibitor needs, and logistics while collaborating with the Senior Marketing Manager and broader team to ensure timely delivery.

Ideal candidates bring 2+ years in event coordination within marketing, plus experience with trade shows or conferences.

Qualifications

• Bachelor-level or diploma in Marketing, Business Admin, or related field.
• 2+ years in event coordination within a marketing team.
• Experience with trade shows, exhibitions or conferences preferred.
• B2B, SaaS, tech or agri environment experience preferred.
• Strong organisational and detail-oriented skills.
• Proactive, independent worker with delivery ownership.
• Familiarity with AI tools (Claude, Gemini, ChatGPT) for workflows.

Responsibilities

• Coordinate regional events planning and delivery, including timelines and checklists.
• Support global trade shows with planning, documentation and logistics.
• Manage event access, schedules, travel, PO handling, invoices and cost tracking.
• Coordinate event collateral production and delivery (banners, brochures).
• Liaise with suppliers, organizers, and internal stakeholders to meet requirements.
• Assist with event promotion across social media and email with marketing.

Skills

Event coordination

Stakeholder management

Project coordination

Communication

AI tools familiarity

Education

Degree or diploma in Marketing/Business

Job description

Our mission is to provide intelligent tools to feed the world. We do this by delivering actionable tree and fruit insights to growers across 18 countries, powered by imagery and advanced computer vision.

To date, we've analysed over 400 million trees from the sky, and more than 300 million fruit up close, helping farmers make critical operational and agricultural decisions that maximise yield and efficiency. Our global team of 60+ professionals is headquartered in Cape Town, with commercial teams in the USA, Australia, Europe, and South America.

The Opportunity

We’re seeking a Junior Marketing Events Coordinator to join our team in Cape Town and play a key role in bringing events to life across our global markets. With farms and customers spread across multiple regions from Europe, USA, Africa and more, events play an important role in how we connect with our customers. Our portfolio includes major international trade fairs, regional exhibitions, grower days and industry events. Take a look at a few examples (Fruit Attraction, CRI, Asia Fruit Logistica, NAZPI).

As our Events Coordinator, you'll be responsible for coordinating and delivering on regional events while providing planning and operational support for our global events portfolio. Working closely with the Senior Marketing Manager and wider marketing team, you'll help ensure events run smoothly, deadlines are met, and regional teams have the information, materials, and logistical support they need.

We’re looking for someone who thrives on being organised and coordinating multiple moving parts, who takes pride in getting the details right and can work with diverse stakeholders. You need to be proactive, motivated to improve how we plan and deliver events, as well as comfortable to leverage AI tools to streamline events coordination.

What You'll Do

• Coordinate regional events: Manage the planning and delivery of regional events, including timelines, registrations, exhibitor requirements, checklists and key deliverables.
• Support global trade shows: Support the Senior Marketing Manager with the planning and execution of global events, coordinating requirements, documentation and team logistics.
• Manage event logistics and administration: Coordinate event access, team schedules and travel arrangements where required. Manage purchase orders, supplier invoices, payments and event cost tracking, including post-event administration, material returns and record-keeping.
• Coordinate event collateral: Manage the sourcing, production and delivery of event materials, including banners, signage, brochures and event kits.
• Manage suppliers and organisers: Liaise with event organisers, suppliers and internal stakeholders to confirm requirements, manage deliverables, track deadlines and resolve operational issues.
• Support event promotion: Coordinate event-related marketing activities across social media and email in collaboration with the marketing team.

What You’ll Need

• A degree or diploma in Marketing, Business Administration, Project Management, or a related field.
• Minimum 2 years experience in event coordination within a Marketing team, ideally at trade shows, exhibitions or conferences where international experience is a preferred
• Experience working in a B2B, SaaS, technology, oran agricultural environment is preferred
• Strong organisational and project coordination skills, with excellent attention to detail and the ability to manage multiple deadlines.
• Demonstrated experience liaising with suppliers, event organisers and internal stakeholders.
• A proactive, solutions-oriented approach with the ability to work independently and take ownership of deliverables.
• Familiarity with AI tools such as Claude, Gemini or ChatGPT, with an interest in using AI to improve workflows
• Strong written and verbal communication skills
• Ability to work 3 days a week at the office in De Waterkant, Cape Town

Note: Unfortunately, we are unable to support visa sponsorship, so the suitable candidate requires permanent working rights in South Africa.