Junior Marketing Events Coordinator

Aerobotics; Cape Town; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Aerobotics is seeking a Junior Marketing Events Coordinator to join our Cape Town team and drive the planning and execution of regional events as part of a global portfolio. You will work closely with the Senior Marketing Manager and marketing team to ensure events run smoothly, on time, and with the right materials and logistics, across multiple regions including Europe, USA, Africa and beyond.

You will be expected to coordinate access, travel, vendor relationships, and post-event

Qualifications

• A degree or diploma in Marketing, Business Administration, Project Management, or a related field.
• Minimum 2 years experience in event coordination within a Marketing team, ideally at trade shows, exhibitions or conferences with international experience.
• Experience working in a B2B, SaaS, technology, or an agricultural environment is preferred.
• Strong organisational and project coordination skills, with excellent attention to detail and the ability to manage multiple deadlines.
• Demonstrated experience liaising with suppliers, event organisers and internal stakeholders.
• A proactive, solutions-oriented approach with the ability to work independently and take ownership of deliverables.
• Familiarity with AI tools such as Claude, Gemini or ChatGPT, with an interest in using AI to improve workflows.
• Strong written and verbal communication skills.
• Ability to work 3 days a week at the office in De Waterkant, Cape Town.

Responsibilities

• Coordinate regional events: Manage the planning and delivery of regional events, including timelines, registrations, exhibitor requirements, checklists and key deliverables.
• Support global trade shows: Support the Senior Marketing Manager with the planning and execution of global events, coordinating requirements, documentation and team logistics.
• Manage event logistics and administration: Coordinate event access, team schedules and travel arrangements where required. Manage purchase orders, supplier invoices, payments and event cost tracking, including post-event administration, material returns and record-keeping.
• Coordinate event collateral: Manage the sourcing, production and delivery of event materials, including banners, signage, brochures and event kits.
• Manage suppliers and organisers: Liaise with event organisers, suppliers and internal stakeholders to confirm requirements, manage deliverables, track deadlines and resolve operational issues.
• Support event promotion: Coordinate event-related marketing activities across social media and email in collaboration with the marketing team.

Skills

Organisational skills

Project coordination

Attention to detail

Communication

Stakeholder management

Education

Marketing/Business/PM degree

Tools

Claude AI

ChatGPT

Gemini AI

Job description

About Aerobotics

Our mission is to provide intelligent tools to feed the world. We do this by delivering actionable tree and fruit insights to growers across 18 countries, powered by imagery and advanced computer vision.

To date, we've analysed over 400 million trees from the sky, and more than 300 million fruit up close, helping farmers make critical operational and agricultural decisions that maximise yield and efficiency. Our global team of 60+ professionals is headquartered in Cape Town, with commercial teams in the USA, Australia, Europe, and South America.

The Opportunity

We’re seeking a Junior Marketing Events Coordinator to join our team in Cape Town and play a key role in bringing events to life across our global markets. With farms and customers spread across multiple regions from Europe, USA, Africa and more, events play an important role in how we connect with our customers. Our portfolio includes major international trade fairs, regional exhibitions, grower days and industry events. Take a look at a few examples (Fruit Attraction, CRI, Asia Fruit Logistica, NAZPI).

As our Events Coordinator, you'll be responsible for coordinating and delivering on regional events while providing planning and operational support for our global events portfolio. Working closely with the Senior Marketing Manager and wider marketing team, you'll help ensure events run smoothly, deadlines are met, and regional teams have the information, materials, and logistical support they need.

We’re looking for someone who thrives on being organised and coordinating multiple moving parts, who takes pride in getting the details right and can work with diverse stakeholders. You need to be proactive, motivated to improve how we plan and deliver events, as well as comfortable to leverage AI tools to streamline events coordination.

What You’ll Do

• Coordinate regional events: Manage the planning and delivery of regional events, including timelines, registrations, exhibitor requirements, checklists and key deliverables.


• Support global trade shows: Support the Senior Marketing Manager with the planning and execution of global events, coordinating requirements, documentation and team logistics.


• Manage event logistics and administration: Coordinate event access, team schedules and travel arrangements where required. Manage purchase orders, supplier invoices, payments and event cost tracking, including post-event administration, material returns and record-keeping.


• Coordinate event collateral: Manage the sourcing, production and delivery of event materials, including banners, signage, brochures and event kits.


• Manage suppliers and organisers: Liaise with event organisers, suppliers and internal stakeholders to confirm requirements, manage deliverables, track deadlines and resolve operational issues.


• Support event promotion: Coordinate event-related marketing activities across social media and email in collaboration with the marketing team.

What You’ll Need

• A degree or diploma in Marketing, Business Administration, Project Management, or a related field.


• Minimum 2 years experience in event coordination within a Marketing team, ideally at trade shows, exhibitions or conferences where international experience is a preferred


• Experience working in a B2B, SaaS, technology, or an agricultural environment is preferred


• Strong organisational and project coordination skills, with excellent attention to detail and the ability to manage multiple deadlines.


• Demonstrated experience liaising with suppliers, event organisers and internal stakeholders.


• A proactive, solutions-oriented approach with the ability to work independently and take ownership of deliverables.


• Familiarity with AI tools such as Claude, Gemini or ChatGPT, with an interest in using AI to improve workflows


• Strong written and verbal communication skills


• Ability to work 3 days a week at the office in De Waterkant, Cape Town

Unfortunately, we are unable to support visa sponsorship, so the suitable candidate requires permanent working rights in South Africa.