JUNIOR BODY CORPORATE PORTFOLIO ADMINISTRATOR

JVR Software; Milnerton; On-site; ZAR 250,000 - 360,000; Full time

Job summary

JVR Software in Milnerton, Western Cape, is seeking a diligent Body Corporate Administrator to support the daily administration of approximately 15 body corporate schemes. You will liaise with trustees, owners, residents, contractors and service providers, and prepare correspondence, notices and reports.

The role requires 1–2 years' experience in body corporate or sectional title administration, a strong understanding of sectional title legislation, and proficiency in Word, Excel and email.

Qualifications

• 1–2 years' experience in body corporate or sectional title administration preferred.
• Previous experience working for a body corporate managing agent or sectional title management company is essential.
• Strong understanding of sectional title legislation, trustee responsibilities and body corporate procedures.
• Experience with conduct rules, breach notices, warning letters and fines.
• Knowledge of trustee meetings, AGMs and SGMs.
• Proficient in Microsoft Word, Excel and email.
• WeConnectU or similar property management software experience advantageous.
• Excellent written and verbal English communication skills.
• Strong organisational, administrative and problem-solving abilities.
• Must reside in Cape Town and have reliable transport to Milnerton.
• Willingness to attend trustee meetings and AGMs after hours when required.

Responsibilities

• Assist with the daily administration of approximately 15 body corporate schemes.
• Liaise with trustees, owners, residents, contractors and service providers.
• Prepare correspondence, notices, circulars and reports.
• Maintain accurate records and follow up on outstanding matters.
• Prepare agendas, meeting packs, minutes and resolutions.
• Coordinate trustee meetings, AGMs and SGMs.
• Attend meetings when required and follow up on decisions and action items.
• Administer complaints, rule breaches, warnings and fine notifications.
• Maintain compliance records and assist with CSOS-related matters.
• Coordinate maintenance requests, quotations, contractor appointments and repairs.
• Assist with levy enquiries, arrears follow-ups and owner account queries.
• Support budget preparation and financial reporting.
• Assist with insurance claims and related administration.

Skills

Body corporate administration

Sectional title administration

Trustee meetings

AGMs & SGMs

Word & Excel

Email proficiency

WeConnectU experience

English communication

Organisational skills

Tools

WeConnectU

Job description

• Minimum 1-2 years' experience in body corporate or sectional title administration preferred.


• Previous experience working for a body corporate managing agent or sectional title management company is essential.


• Good understanding of sectional title legislation, trustee responsibilities and body corporate procedures.


• Experience with conduct rules, breach notices, warning letters and fines.


• Knowledge of trustee meetings, AGMs and SGMs.


• Proficient in Microsoft Word, Excel and email.


• WeConnectU or similar property management software experience advantageous.


• Excellent written and verbal English communication skills.


• Strong organisational, administrative and problem-solving abilities.


• Must reside in Cape Town and have reliable transport arrangements to Milnerton.


• Willingness to attend trustee meetings and AGMs after normal working hours when required.

Key Responsibilities

Body Corporate Administration

• Assist with the daily administration of approximately 15 body corporate schemes.


• Liaise with trustees, owners, residents, contractors and service providers.


• Prepare correspondence, notices, circulars and reports.


• Maintain accurate records and follow up on outstanding matters.

Meetings & Governance

• Prepare agendas, meeting packs, minutes and resolutions.


• Coordinate trustee meetings, AGMs and SGMs.


• Attend meetings when required and follow up on decisions and action items.

Conduct Rules & Compliance

• Administer complaints, rule breaches, warnings and fine notifications.


• Maintain compliance records and assist with CSOS-related matters.


• Ensure administrative procedures comply with sectional title legislation and scheme rules.

Maintenance & Financial Administration

• Coordinate maintenance requests, quotations, contractor appointments and repairs.


• Assist with levy enquiries, arrears follow-ups and owner account queries.


• Support budget preparation and financial reporting.


• Assist with insurance claims and related administration.