Junior Bookkeeper / Financial Administrator - Brackenfell

Guardian Recruiting (Pty) Ltd; Wes-Kaap; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Guardian Recruiting (Pty) Ltd is seeking a meticulous Junior Bookkeeper / Financial Administrator to manage financial records for a portfolio of complexes. The role requires payroll processing, supplier and creditor management, and accurate financial reporting.

You will work with Pastel and WeConectU systems to ensure compliance and timely invoicing. The ideal candidate has a solid grasp of basic accounting, strong attention to detail, and can operate independently as well as within a team in a

Qualifications

• Strong understanding of basic accounting principles and financial reporting.
• Excellent attention to detail and accuracy.
• Strong organizational and time management skills.

Responsibilities

• Bookkeeping up to Trial Balance.
• Perform bank reconciliations and monthly closings.
• Process payroll and ensure payroll registrations and deductions.
• Prepare and send levy statements and invoices.
• Assist auditors with year-end documentation.

Skills

Accounting principles

Attention to detail

Organizational skills

Communication skills

Education

Formal accounting or bookkeeping qualification

Tools

Microsoft Excel

Pastel

Job description

We are seeking a meticulous and highly organized Junior Bookkeeper / Financial Administrator to manage the financial records for a portfolio of complexes.

Job Specification

The ideal candidate will be proficient in all aspects of bookkeeping.

Books up to Trial Balance.

Daily reconciliations to year-end preparations.

Ensuring the financial health and compliance of our client’s properties.

This role requires a strong understanding of financial principles, exceptional attention to detail, and the ability to work independently and collaboratively.

Financial Management & Reconciliation

Draw and reconcile bank statements, investment accounts, and money market accounts for all complexes on WeConectU.

Ensure accurate deduction of insurance premiums and liaise with the Municipality to obtain invoices.

Identify and manage accounts in arrears, initiating handover to attorneys when necessary.

Process bi-weekly payments for COCT accounts based on spreadsheets created from information provided by Portfolio Managers.

Capture creditors on a weekly basis.

Calculate water readings for individual owners and import them into WeConectU.

Perform self-reviews of fi nancials for each Body Corporate (BC) and Homeowners Association (HOA) in the portfolio, verifying the accuracy of levies, management fees, insurance, garden services, and municipal accounts.

Calculate management fees for complexes annually after AGMs.

Prepare and process weekly and monthly wages for complex employees, including relevant registrations and deductions (e.g., UIF,Workmen’s Compensation) via e-filing.

Complete all necessary documentation for employee resignations (e.g., UI-19).

Invoicing & Statements

Send out monthly levy statements via email.

Create levy invoices, tax invoices, debit notes, and credit notes.

Generate monthly TAX invoices on WeConectU for complex postage, stationery, and telephone costs.

Capture monthly debit orders for owners and submit them electronically to Netcash.

Audit & Compliance

Collate and compile all financial year-end documentation for auditors.

File and scan year-end documents (e.g., using Metrofile) for future reference.

Assist Portfolio Managers with financial queries from auditors.

System Management & Administration

Set up financial details for new complexes on Pastel and hand over to Portfolio Admin Managers for owner detail loading.

Establish debit order systems for new complexes.

Process all copies for complex packs.

Update transfer registrations on the WeConectU system.

Send Community Reports to Trustees monthly.

Transfers Management

Issue Levy Clearances, Consents, and Waivers to transfer and bond attorneys where applicable.

Draw accounts (WeConectU) for properties and calculate and provide transfer figures, including levies, maintenance, clearance fees,and attorney fees.

Ensure buyers do not have outstanding debt at the time of purchase.

Make informed decisions regarding the issuance of Levy Clearances, Consents, and Waivers.

Obtain purchasers' information and confirm details for registration purposes.

Provide information to the financial department to update systems with new owner details.

Issue documents upon payment and collect costs for Levy Clearances.

Communicate effectively with all stakeholders and attorneys.

Obtain authorization to negotiate discounts when necessary.

Follow up monthly with attorneys to confi rm transfers.

Maintain comprehensive records of all transfer information.

Collaboration & Support

Assist Portfolio Managers with various financial queries.

Qualifications and Experience

Strong understanding of basic accounting principles and financial reporting.

Formal accounting or bookkeeping qualification.

Previous related experience within a body corporate/sectional title or property administration context highly advantageous.

Experience with payroll processing (wages).

Experience in creditors, particularly reconciliations.

Excellent attention to detail and accuracy.

Strong organizational and time management skills, with the ability to prioritize tasks effectively.

Proficient in Microsoft Office Suite, especially Excel.

Ability to work independently and as part of a team.

Strong communication and interpersonal skills.

Ability to handle confi dential information with discretion.

Problem-solving skills and a proactive approach to identifying and resolving discrepancies.

Kindly note that by submitting your application for this career opportunity, you agree that Guardian Recruiting may use your application for the purpose of the recruitment and selection of the said position and this information may be shared with the relevant stakeholders in the business.

Please note that only short-listed candidates will be contacted.

Should you not have heard back within a two-week period, please assume that your application was unsuccessful.

All job postings are in accordance with our Client's BEE requirements. Please only send certificates when requested to do so.