Invoicing/ Admin Clerk

Synergy Jobs (Pty) Ltd; Durbanville; On-site; ZAR 190,000 - 240,000; Full time

Job summary

Synergy Jobs (Pty) Ltd in Durbanville seeks an experienced Invoicing / Admin Clerk to ensure accurate and timely invoicing while providing essential admin support for the cold store operation.

Reporting to the Cold Store Manager, the role requires 4+ years in invoicing, proficiency in Paltrack and MS Office, and a high level of accuracy. A valid driver’s license is required and the position is on-site in Durbanville.

Qualifications

• Grade 12 (Matric) is required.
• Minimum 4 years’ invoicing/billing experience.
• Experience in cold storage/logistics or fruit export is advantageous.
• Paltrack experience is advantageous.
• Proficient in MS Office (Word, Excel & Outlook).
• Excellent attention to detail and accuracy.
• Excellent verbal and written communication skills.
• Valid drivers’ license.

Responsibilities

• Invoicing duties including proforma invoices aligned to client agreements and tariffs.
• Capture, process and validate all billing in Paltrack based on operations.
• Ensure billing is completed within required timelines and audit-ready.
• Provide general administrative support to the operations team.
• Manage office supplies and PPE coordination, stock levels.
• Oversee housekeeping and canteen/restroom maintenance to ensure a clean workplace.

Skills

Invoicing

Administrative tasks

MS Office

Communication skills

Attention to detail

Driver's license

Education

Matric / Grade 12

Tools

Paltrack

MS Office

Job description

POSITION: Invoicing / Admin Clerk
LOCATION: Durbanville
REPORTING TO: Cold Store Manager

Job description:

We are seeking an experienced and detail-orientedInvoicing / Administrative Clerkto join our team. Reporting directly to the Cold Store Manager, the successful candidate will be responsible for ensuring the accurate and timely processing of invoicing activities, while providing administrative support to facilitate the efficient operation of the cold store.

KEY DUTIES & RESPONSIBILITIES:

Invoicing (±85% time allocation)

• Prepare accurate proforma invoices in line with client agreements, storage tariffs, and other rate structures.
• Capture, process, and validate all billing transactions in Pal track based on operational activities (stock intake, storage duration, handling, and dispatch).
• Ensure all billing is completed within required timelines to support timely invoicing.
• Maintain accurate, organised, and audit-ready records of all billing documentation (electronic and/or manual filing).

Administrative Support (±15% time allocation)

• Submit timesheets and payroll-related documentation to the HR Payroll Office within the required deadlines.
• Manage office supplies, including issuing of stationery and consumables, and maintaining adequate stock levels.
• Coordinate the distribution and collection of Personal Protective Equipment (PPE), ensuring accurate recordkeeping and stock management.
• Oversee housekeeping and cleaning activities for the canteen, operations offices, and restrooms to ensure a clean and well-maintained working environment.
• Provide general administrative support to the operations team as required.

MINIMUM REQUIREMENTS:

• Grade 12 (Matric).
• Min 4 years’ experience in an invoicing / billing environment.
• Experience in a cold storage, logistics, or fruit export environment (advantageous).
• Experience working on Paltrack (advantageous).
• Proficient in MS Office (Work, Excel & Outlook).
• Attention to detail and a high level of accuracy.
• Excellent verbal and written communication skills.
• Valid drivers’ license.