Human Resources Administrator

GWM South Africa PTY Limited; South Africa; On-site; ZAR 180,000 - 300,000; Full time

Job summary

GWM South Africa PTY Limited seeks an HR Administrator to manage personnel records and support HR processes, ensuring compliance with labour laws. The role involves coordinating onboarding, recruitment support, policy updates, and employee inquiries.

You will maintain HRIS data, prepare contracts, and assist with performance management and reporting. Automotive OEM experience is essential, with strong MS Office skills and discretion.

Qualifications

• Bachelor’s degree in human resources, business administration, or related field preferred.
• Proven experience as an HR Administrator, Coordinator, or similar role.
• Automotive OEM Industry experience is essential.
• Familiarity with HR software systems (e.g., HRIS, HRMS) and MS Office applications.

Responsibilities

• Organise and maintain physical and digital personnel records, including employment contracts, leave requests, and attendance data.
• Update internal HR systems with new hire information, changes to employee status, sick leave, and maternity leave records.
• Prepare HR documents such as employment contracts, onboarding guides, company policy revisions, and FAQ documents.
• Respond to employee enquiries regarding benefits, HR policies, and related concerns.
• Assist with employee relations matters by addressing questions and escalating issues when necessary.
• Provide support during recruitment processes including scheduling interviews, preparing job postings, and assisting with reference checks.
• Coordinate the onboarding and orientation process for new employees, including communication and training schedules.
• Assist with administration and coordination of performance management processes, including preparation of review materials and scheduling performance meetings.
• Support recruitment activities by liaising with hiring managers and candidates to facilitate smooth hiring processes.
• Coordinate company-wide HR initiatives, events, and training sessions to ensure organisational goals are met.
• Maintain knowledge of and assist with ensuring compliance with relevant labour laws and HR policies.
• Liaise with external partners such as medical aid, pension and insurance vendors to manage and communicate employee benefits.
• Prepare regular HR reports and presentations on key HR metrics such as turnover rates, hiring statistics, and training participation.
• Manage office consumables, stationery, and facility maintenance coordination.
• Handle supplier relationships related to HR and office suppliers, including obtaining quotes and processing invoices.

Skills

Organizational skills

Communication

Discretion

Multitasking

Education

Bachelor’s degree in HR or related field

Tools

HRIS/HRMS

MS Office

Job description

To support the HR department by managing personnel records, facilitating HR processes, coordinating HR programmes, and serving as a first point of contact for HR-related enquiries from employees and external partners. This role ensures efficient HR operations, programme coordination, and compliance with labour laws.

Responsibilities:

HR Administration and Support

• Organise and maintain physical and digital personnel records, including employment contracts, leave requests, and attendance data.
• Update internal HR systems with new hire information, changes to employee status, sick leave, and maternity leave records.
• Prepare HR documents such as employment contracts, onboarding guides, company policy revisions, and FAQ documents.

Employee and Manager Support

• Respond to employee enquiries regarding benefits, HR policies, and related concerns.
• Assist with employee relations matters by addressing questions and escalating issues when necessary.
• Provide support during recruitment processes including scheduling interviews, preparing job postings, and assisting with reference checks.

HR Coordination and Program Management

• Coordinate the onboarding and orientation process for new employees, including communication and training schedules.
• Assist with administration and coordination of performance management processes, including preparation of review materials and scheduling performance meetings.
• Support recruitment activities by liaising with hiring managers and candidates to facilitate smooth hiring processes.
• Coordinate company-wide HR initiatives, events, and training sessions to ensure organisational goals are met.

Compliance and Reporting

• Maintain knowledge of and assist with ensuring compliance with relevant labour laws and HR policies.
• Liaise with external partners such as medical aid, pension and insurance vendors to manage and communicate employee benefits.
• Prepare regular HR reports and presentations on key HR metrics such as turnover rates, hiring statistics, and training participation.

Office and Facilities Coordination

• Manage office consumables, stationery, and facility maintenance coordination.
• Handle supplier relationships related to HR and office suppliers, including obtaining quotes and processing invoices.

Requirements:

• Bachelor’s degree in human resources, business administration, or related field preferred.
• Proven experience as an HR Administrator, Coordinator, or similar role.
• Automotive OEM Industry experience is essential.
• Familiarity with HR software systems (e.g., HRIS, HRMS) and MS Office applications.
• Thorough understanding of labour legislation and HR best practices.
• Strong organisational and multitasking skills with a keen eye for detail.
• Excellent interpersonal, verbal and written communication skills.
• Ability to handle confidential and sensitive information with discretion.