Human Resource Administrator -Fixed Term Contract

Pepkor Speciality; Midvaal Local Municipality; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Pepkor Speciality is seeking a driven Human Resource Administrator on a fixed-term contract to deliver a holistic HR administrative service. You will support stores, operations, and regional HR managers with efficient processes and documentation.

The role involves payroll data handling, recruitment coordination, HRIS administration, benefits queries, and collaboration with the Regional HR Manager on divisional initiatives.

Qualifications

• Grade 12.
• National diploma in Human Resources or studying towards a similar qualification.

Responsibilities

• Payroll Administration: Process payroll data using SAGE/VIP accurately and on time.
• Recruitment Coordination: Manage end-to-end recruitment logistics, screen CVs, create shortlists, and coordinate checks.
• HR Management System Support: Administer record-keeping for the performance management system and employee files.
• Benefits & Query Management: Resolve day-to-day employee queries on benefits and payroll/HR.
• Managerial & Divisional Assistance: Back up Regional HR Manager and support divisional projects.
• Industrial Relations Documentation: Collate data for CCMA cases, investigations, and IR reporting.
• Workforce Reporting: Compile HR reports (new starters, terminations, transfers) for units.
• Stakeholder Communication: Maintain updates, forms, and manuals across departments.
• Exit Processing: Manage exit documentation for terminated employees.
• Training Logistics: Schedule and track attendance for learning interventions.

Skills

Administrative experience

HR administration

Google Workspace

Information monitoring

Work under pressure

Planning

Time management

Analytical thinking

Attention to detail

Education

Grade 12

National Diploma in Human Resources

Tools

SAGE

VIP

Job description

Human Resource Administrator -Fixed Term Contract

Details

Closing Date 2026/10/27

Reference Number PSP261022-3

Job Title Human Resource Administrator -Fixed Term Contract

Department Human Resources

Brand CODE

Reporting To Position Manager

Job Type Classification Contract

Number of Positions 1

Location - Town / City Modderfontein, Johannesburg

Location - Province Gauteng

Location - Country South Africa

Job Description

CODE, a leading division of Pepkor Trading (Pty) Ltd, is on the hunt for a driven, detail-oriented and passionate Human Resource Administrator to join the team. The HR Administrator is responsible for providing a holistic HR administrative service to Stores, Operational Teams and Regional HR Managers. Ensuring an effective and efficient service is rendered to all stakeholders in support of HR Strategies.

Qualifications

• Grade 12.
• A national diploma in Human Resources or studying towards a similar qualification.

Knowledge, Skills and Experience

• 1-2 years experience in performing administrative role within business
• Preferable experience within an HR administrative role
• Knowledge of Google Workspace/ Suite.
• Information monitoring.
• Ability to work under pressure.
• Excellent Planning and Organising skills.
• Strong time management skills.
• Strong analytical and problem solving skills.
• High Attention to detail.

Key Responsibilities

• Payroll Administration: Process payroll data (including, new engagements, promotions, demotions, and transfers) accurately and on time using SAGE/VIP.
• Recruitment Coordination: Manage end-to-end recruitment logistics, screen CVs, create shortlists, and coordinate credit checks and applicant feedback.
• HR Management System Support: Administer record-keeping for the performance management system and update all electronic and paper employee files.
• Benefits & Query Management: Resolve day-to-day employee queries regarding company benefits and general payroll or HR matters.
• Managerial & Divisional Assistance: Provide ongoing administrative backup to the Regional HR Manager and support divisional project rollouts.
• Industrial Relations Documentation: Collate critical data and evidence for CCMA cases, investigations, and monthly IR reporting.
• Workforce Reporting: Compile and generate specialized HR reports (such as new starters, terminations, and transfers) for various business units.
• Stakeholder Communication: Maintain business-wide communication updates, forms, and manuals across all relevant departments.
• Exit Processing: Manage and process all necessary exit documentation for terminated employees efficiently.
• Training Logistics: Coordinate and facilitate delegate scheduling and attendance for various learning and development interventions.