HR Officer

Anna-Mart le Roux; Somerset West; On-site; ZAR 320,000 - 460,000; Full time

Job summary

Anna-Mart le Roux in Somerset West seeks an HR Officer with 3-5 years HR and payroll/bookkeeping experience to join their team. The role covers internal bookkeeping, monthly payroll, and statutory submissions, ensuring BCEA, LRA, EEA, COIDA and SARS compliance.

The ideal candidate will have a bookkeeping qualification, experience with Xero and payroll software, and strong Excel skills. Afrikaans and English fluency is essential for communication with staff and management.

Qualifications

• Degree or diploma in Human Resource Management, Industrial Psychology, or related field
• A bookkeeping qualification (e.g., ICB, Diploma in Accounting) is a strong advantage
• Registration with SABPP or SAIPA is an advantage
• At least 3–5 years of general HR experience
• At least 2 years of experience in bookkeeping and payroll administration
• Experience with payroll software (e.g., SimplePay, Sage VIP, or PaySpace) and Xero
• Experience within an accounting or audit practice is an advantage
• Thorough knowledge of BCEA, LRA, EEA, COIDA, and UIF Act
• Knowledge of SARS eFiling, e@syFile, and uFiling
• Computer literate (Advanced MS Excel and Microsoft 365)
• Excellent communication skills in Afrikaans and English, both written and verbal

Responsibilities

• Draft employment contracts and keep them up to date
• Handle onboarding and offboarding, including exit interviews
• Maintain accurate personnel files and leave records, and manage the HR system
• Support the performance management process and annual evaluations
• Coordinate training and development, including staff CPD records and trainee training contracts
• Advise management on disciplinary procedures and grievances, and prepare for hearings in line with the LRA and CCMA guidelines
• Develop and review HR policies and the staff handbook
• Prepare the Employment Equity report (EEA2/EEA4) and skills development reports (WSP/ATR)
• Handle COIDA and the annual ROE submission
• Process payroll monthly, including overtime, bonuses, deductions, and payslips
• Submit EMP201 returns and make PAYE, UIF, and SDL payments to SARS by the 7th
• Prepare EMP501 reconciliation and issue IRP5/IT3(a) certificates
• Handle UIF declarations and registrations via uFiling
• Process debtors, creditors, and bank reconciliations on Xero
• Assist with VAT201 preparation and month-end closing
• Maintain petty cash and employee benefits

Skills

HR experience

Onboarding

Disciplinary procedures

Policy development

Communication skills

Afrikaans & English

Education

Degree/Diploma in HRM or related field

Bookkeeping qualification (ICB/Accounting Diploma)

Tools

Payroll software (SimplePay/Sage VIP/PaySpace)

Xero

Advanced MS Excel

Job description

Our client, an established professional accounting firm in Somerset West, is seeking to employ an HR Officer with at least 3 - 5 years experience as a HR Officer with bookkeeping experience to join their team. The main purpose of this is to be responsible for the practice’s internal bookkeeping, monthly payroll, and statutory submissions. The role ensures that the company complies with the Basic Conditions of Employment Act (BCEA), the Labour Relations Act (LRA), the Employment Equity Act (EEA), and SARS requirements.

Requirements:

• Degree or diploma in Human Resource Management, Industrial Psychology, or a related field
• A bookkeeping qualification (e.g., ICB, Diploma in Accounting, or similar) is a strong advantage
• Registration with SABPP or SAIPA is an advantage
• At least 3–5 years of general HR experience
• At least 2 years of experience in bookkeeping and payroll administration
• Experience with payroll software (e.g., SimplePay, Sage VIP, or PaySpace) and Xero
• Experience within an accounting or audit practice is an advantage
• Thorough knowledge of the BCEA, LRA, EEA, COIDA, and the UIF Act
• Knowledge of SARS eFiling, e@syFile, and uFiling
• Computer literate (Advanced MS Excel and Microsoft 365)
• Excellent communication skills in Afrikaans and English, both written and verbal

Duties will include, but not limited to:

Human Resources Duties:

• Draft employment contracts and keep them up to date
• Handle onboarding and offboarding, including exit interviews
• Maintain accurate personnel files and leave records, and manage the HR system
• Support the performance management process and annual evaluations
• Coordinate training and development, including staff CPD records and trainee training contracts
• Advise management on disciplinary procedures and grievances, and prepare for hearings in line with the LRA and CCMA guidelines
• Develop and review HR policies and the staff handbook
• Prepare the Employment Equity report (EEA2/EEA4) and skills development reports (WSP/ATR)
• Handle Compensation for Occupational Injuries and Diseases (COIDA) and the annual ROE submission

Bookkeeping and Payroll Duties:

• Process monthly payroll administration, including overtime, bonuses, deductions, and payslips
• Submit EMP201 returns and make PAYE, UIF, and SDL payments to SARS by the 7th of each month
• Prepare the bi-annual EMP501 reconciliation and issue IRP5/IT3(a) certificates
• Handle UIF declarations and registrations via uFiling
• Process debtors, creditors, and bank reconciliations on Xero
• Assist with VAT201 preparation and month-end closing
• Maintain petty cash, expense claims, and employee benefits (pension fund, medical aid)

Office Hours:

Monday – Friday – 08h00 – 17h00