HR Administrator I - The Body Shop

Clicks Group Limited; Sandton; On-site; ZAR 180,000 - 280,000; Full time

Job summary

Clicks Group Limited’s Body Shop HR team is seeking an HR Administrator to provide comprehensive administrative support to the HR team and business unit. The role reports to the HR Manager and handles recruitment administration, onboarding, payroll inputs and employee records.

The ideal candidate has 1 year of HR admin experience, strong MS Office skills, and basic HR knowledge. A 3-year HR qualification or HR Diploma is required.

Qualifications

• Essential: 1 year HR administrative experience
• Desirable: 2 years knowledge of HR practices
• Desirable: 6 months HR policies and procedures
• Desirable: 1 year knowledge on payroll processes and administration

Responsibilities

• Recruitment administration and interview coordination.
• Prepare offers, contracts and new starter documentation.
• Coordinate onboarding and offboarding processes.
• Maintain accurate employee master data on HRIS/SAP.
• Process employee movements, promotions, transfers and terminations.
• Administer time & attendance, including hours, overtime and public holidays.
• Provide payroll inputs and resolve payroll queries.
• Administer employee leave and maintain leave records.
• Maintain electronic and physical employee files.
• Assist with HR reports, trackers and audits.
• Support employee benefits administration, including medical aid and provident fund.
• Respond to employee and manager HR queries.
• Ensure HR records comply with POPIA.

Skills

Interpersonal communication

Planning and organizing

Problem solving

Computer literacy

Administrative skills

Education

3-year HR-related qualification or HR Diploma

Tools

HRIS/SAP

Job description

Job category: Human Resources and Recruitment

Contract: Permanent

Remuneration: Market Related

EE position: Yes

About our company

Clicks Group

Introduction

The Body shop HR team is looking for an HR Administrator to provide comprehensive, effective and efficient administrative functions and coordination to the HR team and business unit. This role will report into the HR Manager.

Key Responsibilities

• Recruitment administration and interview coordination.
• Prepare offers, contracts and new starter documentation.
• Coordinate onboarding and offboarding processes.
• Maintain accurate employee master data on HRIS/SAP.
• Process employee movements, promotions, transfers and terminations.
• Administer time & attendance, including hours, overtime and public holidays.
• Provide accurate payroll inputs and resolve payroll queries.
• Administer employee leave and maintain leave records.
• Maintain electronic and physical employee files.
• Assist with HR reports, trackers and audits.
• Support employee benefits administration, including medical aid and provident fund.
• Respond to employee and manager HR queries.
• Ensure HR records comply with company policies, procedures and POPIA.
• Provide general HR administration and support to the HR team.
• Assist with HR projects, employee engagement and compliance initiatives.

Job Knowledge

• Essential: 1 year Microsoft office suite (Word, excel, powerpoint, Outlook)
• Desirable: 2 years knowledge of HR Practices
• Desirable: 6 months HR policies and procedures
• Desirable: 1 year knowledge on Payroll processes and administration

Job Related Skills

• Essential: 1 year Interpersonal and communication skills
• Essential: 1 year Planning, organising, co-ordinating skills
• Essential: 1 year Problem Solving skills
• Essential: 1 year computer literacy skills
• Essential: 1 year administrative skills

Job Experience

• Essential: 2 years HR administrative experience
• Essential: 2 years HR query handling experience

Education

• Essential: 3 year tertiary qualification (BA, B Com (HR), B Soc Sc, B. Ed, B. Bus Science) or HR Diploma
• Adhering to Principles and Values
• Delivering Results and Meeting Customer Expectations