HR Administrator I

Clicks Group Limited; Sandton; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Clicks Group is seeking an HR Administrator to provide comprehensive administrative support to the HR team and business unit. The role reports to the HR Manager and encompasses end-to-end HR administration, onboarding, payroll inputs, and master data maintenance.

Key responsibilities include recruitment coordination, contracts, onboarding/offboarding, HRIS data integrity, attendance and benefits administration, and HR reporting.

Qualifications

• Essential: 1 year Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Desirable: 2 years knowledge of HR practices.
• Desirable: 6 months HR policies and procedures.
• Desirable: 1 year payroll processes knowledge.

Responsibilities

• Recruitment administration and interview coordination.
• Prepare offers, contracts and new starter documentation.
• Coordinate onboarding and offboarding processes.
• Maintain accurate employee master data on HRIS/SAP.
• Process employee movements, promotions, transfers and terminations.
• Administer time & attendance, including hours, overtime and public holidays.
• Provide accurate payroll inputs and resolve payroll queries.
• Administer employee leave and maintain leave records.
• Maintain electronic and physical employee files.
• Assist with HR reports, trackers and audits.
• Support employee benefits administration, including medical aid and provident fund.
• Respond to employee and manager HR queries.
• Ensure HR records comply with POPIA.
• Provide general HR administration and support to the HR team.
• Assist with HR projects, employee engagement and compliance initiatives.

Skills

Interpersonal skills

Planning & organising

Problem solving

Computer literacy

Administrative skills

Education

BA/HR-related degree or diploma

Tools

Microsoft Office

Job description

Job category: Human Resources and Recruitment

Contract: Permanent

Remuneration: Market Related

EE position: Yes

About our company

Clicks Group

Introduction

The Body shop HR team is looking for an HR Administrator to provide comprehensive, effective and efficient administrative functions and coordination to the HR team and business unit. This role will report into the HR Manager.

Job Objectives:

Key Responsibilities:

• Recruitment administration and interview coordination.
• Prepare offers, contracts and new starter documentation.
• Coordinate onboarding and offboarding processes.
• Maintain accurate employee master data on HRIS/SAP.
• Process employee movements, promotions, transfers and terminations.
• Administer time & attendance, including hours, overtime and public holidays.
• Provide accurate payroll inputs and resolve payroll queries.
• Administer employee leave and maintain leave records.
• Maintain electronic and physical employee files.
• Assist with HR reports, trackers and audits.
• Support employee benefits administration, including medical aid and provident fund.
• Respond to employee and manager HR queries.
• Ensure HR records comply with company policies, procedures and POPIA.
• Provide general HR administration and support to the HR team.
• Assist with HR projects, employee engagement and compliance initiatives.

Job Knowledge:

• Essential: 1 year Microsoft office suite (Word, excel, powerpoint, Outlook)
• Desirable: 2 years knowledge of HR Practices
• Desirable: 6 months HR policies and procedures
• Desirable: 1 year knowledge on Payroll processes and administration

Job Related Skills:

• Essential: 1 year Interpersonal and communication skills
• Essential: 1 year Planning, organising, co-ordinating skills
• Essential: 1 year Problem Solving skills
• Essential: 1 year computer literacy skills
• Essential: 1 year administrative skills

Job Experience:

• Essential: 2 years HR administrative experience
• Essential: 2 years HR query handling experience

Education:

• Essential: 3 year tertiary qualification (BA, B Com (HR), B Soc Sc, B. Ed, B. Bus Science) or HR Diploma
• Adhering to Principles and Values
• Delivering Results and Meeting Customer Expectations