HR Administrator - Epol

Trending Talent Solutions; Pietermaritzburg; On-site; ZAR 240,000 - 360,000; Full time

Job summary

Trending Talent Solutions is seeking a qualified HR Administrator in Pietermaritzburg to provide day-to-day HR administrative support and contribute to the long-term development of the HR function.

The role requires 2–3 years’ HR experience and a Diploma or Degree in HR, with knowledge of ER/IR, Labour Legislation, Health and Safety, SAP and MS Office. You will manage recruitment administration, payroll liaison, attendance, records, and confidentiality across the business.

Qualifications

• Diploma or Degree in Human Resource Management.
• 2–3 years’ relevant HR and Operational experience in a similar environment.
• Ability to assist and support with ER matters and Union experience is critical.
• Knowledge of HR principles and practices, Employment, and Labour Legislation.

Responsibilities

• Provide day to day human resource administrative support & contribute to the long-term development of the HR function.
• Provide all recruitment administration support for A and B band appointments.
• Ensure all work references and background checks (criminal, qualification etc.) are carried out fully and timeously.
• Manage the new joiner process from offer letter through to joining instructions and induction (A- B band appointments).
• Provide HR support, advice to employees/line managers, explaining policies, procedures in a timely and effective manner.
• Handle leave processes & queries (family responsibility, maternity, paternity, adoption, parental, union etc.).
• Handle health, safety, IOD processes and queries, and Clinic Matters.
• Enter data into the HR system, ensuring accurate records are maintained.
• Maintaining personnel filing system and safeguard the files and documentation.
• Manage and provide relevant data for weekly, monthly and annual reporting to the relevant team members/customers.
• Run and share with relevant team members and customers - daily, weekly and monthly reports.
• Liaise with payroll to address related queries and distribute Pay-slips.
• Process Medical Aid / Retirement Fund entries and withdrawals.
• Manage, handle and process death and disability claim documents.
• Capture disciplinary records into SAP and Administer the recording of absence.
• Administer employee study applications (CAS), bursary documentation. Work closely with L&D team to coordinate training (venue bookings, schedule sessions, communicate with relevant people etc).

Skills

HR Administration

Employee Relations

Union Experience

Labour Legislation

Health & Safety

MS Office

SAP Knowledge

Confidentiality

Work Under Pressure

Education

Diploma in HR

HR Degree

Tools

SAP

MS Office

Job description

• To provide day to day human resource administrative support and contribute to the long term development of the HR function.

Required Qualifications:

• A Diploma or Degree in Human Resource Management.

Required Experience:

• Minimum 2-3 years’ relevant HR and Operational experience in a similar environment.
• Ability to assist and support with ER matters and Union experience is critical.
• Knowledge of HR principles and practices, Employment, and Labour Legislation.
• Knowledge of Health and safety policies and procedures and Business unit processes.
• Computer Literate, Proficient in MS Office. SAP knowledge and Experience.
• Proactive, attention to detail and sense of responsibility and urgency.
• Ability to work under pressure, in a fast-paced environment and meet deadlines.
• Understand the need for confidentiality in dealing with all HR, IR/ER, Training and related issues.

Key Responsibilities:

Administration

• Provide day to day human resource administrative support & contribute to the long-term development of the HR function.
• Provide all recruitment administration support for A and B band appointments.
• Ensure all work references and background checks (criminal, qualification etc.) are carried out fully and timeously.
• Manage the new joiner process from offer letter through to joining instructions and induction (A- B band appointments).
• Provide HR support, advice to employees/line managers, explaining policies, procedures in a timely and effective manner.
• Handle leave processes & queries (family responsibility, maternity, paternity, adoption, parental, union etc.).
• Handle health, safety, IOD processes and queries, and Clinic Matters.
• Enter data into the HR system, ensuring accurate records are maintained.
• Maintaining personnel filing system and safeguard the files and documentation.
• Manage and provide relevant data for weekly, monthly and annual reporting to the relevant team members/customers.
• Run and share with relevant team members and customers - daily, weekly and monthly reports.
• Liaise with payroll to address related queries and distribute Pay-slips.
• Process Medical Aid / Retirement Fund entries and withdrawals.
• Manage, handle and process death and disability claim documents.
• Capture disciplinary records into SAP and Administer the recording of absence.
• Administer employee study applications (CAS), bursary documentation. Work closely with L&D team to coordinate training (venue bookings, schedule sessions, communicate with relevant people etc).

IR/ER:

• Provide support in investigations for disciplinary and grievance procedures.
• Distribute/disseminate policies and convey related communication.
• Answer all channeled HR administration-related queries from employees and managers in the business and ensure their resolution in accordance with service standards.

Other:

• Solve operational and logistical problems within the ambit of responsibility.
• Identify, implement innovations that will improve HR service being delivered to the Business Unit at lower costs.