HR Officer/Administrator

Profession Hub; Centurion; On-site; ZAR 180,000 - 280,000; Full time

Job summary

Profession Hub is seeking an HR Officer/Administrator to join our Centurion team and manage the full HR function. You will handle administration, recruitment, onboarding, employee relations, payroll coordination, benefits, and welfare while ensuring confidentiality and compliance with SA labour legislation.

The role requires organised, professional individuals who can balance employee needs with business requirements and foster a fair, positive working environment.

Qualifications

• Relevant HR qualification or equivalent practical experience.
• Previous HR administration or HR Officer experience.
• Knowledge of South African labour legislation.
• Experience with recruitment and employee relations.
• Experience with payroll coordination and employee benefits administration.
• Proficiency in Microsoft Office and HR/payroll systems.
• Familiarity with Sage or similar HR/payroll software.

Responsibilities

• Coordinate HR administration and maintain employee records.
• Coordinate recruitment and onboarding processes.
• Oversee onboarding and induction of new staff.
• Provide employee relations support and disciplinary guidance.
• Coordinate attendance, timekeeping and leave administration.
• Assist with payroll coordination and benefits administration.
• Support health, safety, and staff welfare.
• Prepare management reports on HR metrics.

Skills

HR administration

Recruitment & selection

Payroll coordination

Employee relations

Attendance management

Communication skills

Confidentiality

Bilingual Afrikaans & English

Health & safety awareness

Sage knowledge

Education

HR qualification or equivalent

Tools

Sage payroll system

Attendance systems

Job description

Our client is searching for an HR Officer/Administrator to join their team in Centurion.

JOB PURPOSE

The purpose of the Human Resources position is to manage and coordinate the company's human resources functions while providing professional support to management and employees. The position is responsible for ensuring effective HR administration, recruitment, employee relations, payroll coordination, employee benefits administration, staff welfare, policy implementation and general office administration. The HR representative serves as an important link between management and employees, promoting open communication, fairness, accountability, confidentiality and a positive working environment. The position requires an individual who is approachable, organised, professional, compassionate and able to balance employee needs with the operational and business requirements of the company.

KEY PERFORMANCE AREAS AND RESPONSIBILITIES

2.1 Human Resources Administration

• Responsible for the effective administration and maintenance of all employee-related records and documentation.

2.2 Recruitment and Selection

• Coordinate the recruitment and selection process in consultation with management and department managers.

2.3 Employee Onboarding and Induction

• Ensure that all new employees are properly introduced to the company and understand their employment conditions and responsibilities.

2.4 Employee Relations and Disciplinary Management

• Provide support and guidance to management in maintaining a professional, disciplined and productive working environment.
• All disciplinary processes must be handled in accordance with applicable South African labour legislation and the company's approved disciplinary procedures.

2.5 Attendance, Timekeeping and Leave Administration

• Manage and monitor employee attendance and leave administration in accordance with company policies.

2.6 Payroll Coordination and Employee Administration

• Coordinate the submission of employee-related information to payroll to ensure accurate and timely processing.
• The position is responsible for HR-related payroll coordination and verification, while final payroll process authorisation remains with the designated payroll personnel.

2.7 Medical Aid and Employee Benefits Administration

• Coordinate employee medical aid and benefit administration.

Health4Me Medical Insurance

• Update Health4Me membership information on a monthly basis.

Momentum Medical Aid

• Assist with employee medical aid administration where applicable.

Momentum Provident Fund

• Prepare and submit the monthly provident fund information by the 25th of every month.
• This is a critical monthly responsibility requiring accuracy and adherence to submission deadlines.

2.8 Employee Welfare and Management Support

• Provide support to both management and employees on work-related and appropriate personal matters.
• This responsibility requires a compassionate, professional and confidential approach.
• The HR representative must balance employee welfare with the interests and operational requirements of the company.

2.9 Health and Safety Administration

• Support the company's health and safety function in coordination with the responsible Health and Safety Officer and management.
• Technical safety responsibilities, risk assessments and statutory safety duties remain with the appointed responsible persons.

2.10 Employee Engagement, Staff Birthdays and Recognition

Coordinate staff engagement initiatives to promote a positive workplace culture and employee morale.

• Arrange staff birthday celebrations.
• Coordinate birthday cakes, treats, cards or other approved arrangements.
• Assist with employee engagement activities and company celebrations.
• Support team-building activities and employee appreciation events.

2.11 Office Purchases and General Office Administration

• Coordinate general office purchasing requirements and administrative support when needed.

2.12 HR Policies, Procedures and Compliance

• Assist with the development, review, implementation and communication of HR policies and procedures.

2.13 Management Reporting

• Provide management with accurate and relevant HR information to support operational and strategic decisions.

3. REQUIRED SKILLS AND COMPETENCIES

The successful job holder should demonstrate organisational and administrative skills.

• Good knowledge of South African labour legislation.
• Understanding of disciplinary procedures and employee relations.
• Excellent verbal and written communication skills.
• Strong interpersonal and conflict-resolution abilities.
• Ability to handle confidential information.
• Compassion and emotional intelligence.
• Professional judgement and problem-solving abilities.
• Attention to detail and accuracy.
• Ability to work independently and manage competing priorities.
• Strong computer literacy.
• Experience with HR and payroll systems, particularly Sage and attendance systems.
• Ability to communicate effectively with employees at organisational levels.
• Ability to balance employee welfare with company requirements.
• Bilingual (Afrikaans and English)

4. REQUIRED QUALIFICATIONS AND EXPERIENCE

Recommended requirements:

• Relevant HR qualification or equivalent practical experience.
• Previous experience in HR administration or an HR Officer position.
• Working knowledge of South African labour legislation.
• Experience with recruitment and employee relations.
• Experience with payroll coordination and employee benefits administration.
• Computer literacy, including Microsoft Office.
• Experience with Sage or similar HR/payroll systems.

5. AUTHORITY AND ACCOUNTABILITY

The HR representative is authorised to:

• Coordinate HR administrative processes.
• Prepare HR correspondence and documentation.
• Communicate approved company policies.
• Request employee information required for HR administration.
• Coordinate recruitment and onboarding processes.
• Liaise with employees, management and external benefit administrators.
• Escalate employee relations matters to management.
• Coordinate approved office purchases within delegated authority.

The HR representative may not independently:

• Approve appointments outside delegated authority.
• Approve salary increases or changes to employment conditions. Authorise dismissals or disciplinary sanctions without the appropriate decision-maker.
• Approve unbudgeted purchases.
• Change employee benefit contributions without approval.
• Amend company policies without management approval.

The position is accountable for accurate administration, timely follow-up, confidentiality and effective communication.

GENERAL RESPONSIBILITIES

The job holder may be required to perform additional reasonable HR and administrative duties related to the position, as assigned by management, provided these are consistent with the role, applicable employment conditions and relevant legislation.