HR Officer (Midrand)

I Grow Wealth Investments; Midrand; In loco; ZAR 350.000 - 480.000; Tempo pieno

Descrizione del lavoro

I Grow Wealth Investments in Midrand is seeking an experienced HR Officer to manage HR administration, employee records and onboarding/offboarding processes, ensuring POPIA compliance and accurate headcount reporting.

The role also covers employee relations, disciplinary processes (including CCMA), leave management, payroll liaison and support for development initiatives, applying policies fairly and with confidentiality.

Competenze

• Minimum 4 years’ proven experience in a generalist HR role.
• Tertiary qualification in HR Management, Industrial Psychology, Labour Relations or related field.
• Experience with disciplinary hearings, CCMA and poor performance management.
• Strong knowledge of South African labour legislation.
• Experience with recruitment, payroll basics and employee lifecycle management.

Mansioni

• Maintain accurate, complete and up-to-date personnel files for all employees.
• Draft, prepare and administer employment contracts, amendments and related documentation.
• Maintain employee records, including salaries, benefits and changes.
• Manage onboarding and offboarding processes.
• Ensure documentation is properly completed, signed and filed.
• Provide guidance on employee relations and labour legislation matters.
• Facilitate and represent the company during disciplinary processes and CCMA proceedings.
• Assist with payroll administration and liaise with payroll for queries.
• Administer and monitor all employee leave applications and balances.
• Support performance management, development initiatives and policy adherence.

Conoscenze

HR Generalist experience

Disciplinary hearings

Labour relations

CCMA processes

Payroll understanding

Leave management

Recruitment & selection

Employee records management

Communication skills

Confidential information handling

Formazione

Diploma or Degree in HR or related field

Descrizione del lavoro

Minimum requirements (Advantageous):

• Grade 12 (Matric).
• Relevant tertiary qualification in Human Resources Management, Industrial Psychology, Labour Relations or a related field (Diploma or Degree preferred).
• Minimum 4 years’ proven experience in a generalist HR Officer or similar HR role.
• Previous experience in a medium-sized or large organisation.
• Exposure to disciplinary hearings, poor performance management and CCMA processes.
• Experience working directly with department managers and senior management.
• Good working knowledge of South African labour legislation and employment practices.
• Practical experience in employee relations and disciplinary procedures.
• Experience with recruitment and selection processes.
• Experience in HR administration and employee lifecycle management.
• Basic understanding of payroll administration and leave management.
• Experience in preparing HR reports and maintaining employee records.
• Excellent verbal and written communication skills.
• Strong interpersonal and relationship-building skills.
• Good understanding of employee relations and conflict resolution.
• Ability to handle sensitive and confidential information.
• Strong organisational and administrative abilities.
• Excellent attention to detail and accuracy.
• Ability to work independently and manage multiple priorities.
• Strong problem-solving and decision-making skills.
• Confidence when dealing with management and employees at all levels.
• Ability to enforce company policies fairly and consistently.
• Professionalism, integrity and emotional maturity.
• Valid drivers’ license and own vehicle.

Duties and responsibilities include, but not limited to:

HR Administration and Employee Records

• Maintain accurate, complete and up-to-date personnel files for all employees.
• Draft, prepare and administer employment contracts, amendments, promotion letters, transfer letters and other employment-related documentation.
• Maintain employee records, including personal information, job descriptions, salaries, benefits and employment changes.
• Manage the onboarding and offboarding processes.
• Ensure all employee documentation is properly completed, signed and filed.
• Maintain and update the organisational structure and employee headcount.
• Prepare HR reports, statistics and management information when required.
• Ensure the confidentiality and security of all employee information in accordance with POPIA.

Employee Relations and Labour Legislation

• Provide guidance and support to management on employee relations matters.
• Facilitate and represent the company during the disciplinary processes, including drafting notices to attend disciplinary hearings, allegations, warnings and outcome letters.
• Manage and maintain records of verbal, written and final written warnings.
• Handle all disciplinary and grievance matters, including warnings, timeously and correctly.
• Assist with incapacity, poor performance and misconduct processes.
• Support managers in managing employee grievances, conflict and workplace disputes.
• Ensure that disciplinary and grievance procedures are conducted fairly and consistently.
• Handle CCMA-related matters, including preparing documentation and compiling supporting evidence and representing the company at the CCMA.
• Handle complex employee relations and disciplinary matters.
• Advise management on labour legislation an HR decisions.

Payroll and Benefits Administration

• Assist with monthly payroll administration and ensure that employee information is accurate and up to date.
• Process and verify changes relating to salaries, promotions, deductions, allowances and employee benefits.
• Verify attendance, working hours, overtime and leave information before payroll submission.
• Ensure that new appointments, terminations and salary adjustments are communicated to payroll timeously.
• Assist with UIF documentation and employee termination administration.
• Liaise with payroll and finance departments to resolve employee-related payroll queries.

Leave and Attendance Management

• Administer and monitor all employee leave applications and balances.
• Ensure leave is captured and approved in accordance with company policy.
• Monitor absenteeism, late-coming and attendance trends.
• Identify recurring attendance concerns and bring them to management's attention.
• Ensure that leave records are accurately maintained.
• Advise management and employees on leave entitlements in terms of the BCEA and company policies.

Performance Management and Employee Development

• Assist with the implementation and administration of performance management processes.
• Coordinate probation reviews and performance evaluations.
• Assist managers with performance improvement plans (PIPs).
• Monitor performance review deadlines and ensure that documentation is completed.
• Identify training and development needs in consultation with management.
• Assist with employee development initiatives and internal career progression.

HR Policies, Procedures and Compliance

• Assist in developing, reviewing and implementing HR policies and procedures.
• Ensure that employees are informed of company policies and workplace procedures.
• Monitor compliance with employment legislation and internal HR policies.
• Maintain accurate records for audits and statutory reporting.
• Ensure that all HR processes are consistently applied across departments.
• Identify gaps in existing HR processes and recommend improvements.

Employee Engagement and Workplace Culture

• Support employee engagement and wellness initiatives.
• Assist with organising employee events, recognition programmes and internal communications.
• Promote positive working relationships between employees and management.
• Assist in resolving workplace concerns and maintaining a professional working environment.
• Support the implementation of initiatives aimed at improving employee satisfaction and retention.
• Any other HR-related duties as required.