HR Administrator

Durbanville Classifieds; Durbanville; On-site; ZAR 274,000 - 328,000; Full time

Job summary

Durbanville Classifieds is seeking an HR Administrator in Durbanville. The role handles recruitment, onboarding, employee records, payroll support, training and compliance, with standard hours and flexibility for after-hours coverage as needed.

Requirements include a Diploma/Certificate in HR Management and 1–3 years’ HR admin experience; proficiency in MS Office and strong organizational skills are essential. The position supports a busy HR department in a dynamic environment.

Qualifications

• Diploma or Certificate in HR Management.
• 1–3 years’ experience in an HR administrative role.
• Proficiency in Microsoft Office.
• Strong organizational, administrative and record-keeping skills.
• Excellent attention to detail and the ability to maintain accurate reports.
• Professional communication and interpersonal skills.

Responsibilities

• HR Administration: Maintain accurate employee records and HR system information, prepare employment correspondence and disciplinary hearing packs, and ensure confidential files remain audit-ready.
• Recruitment: Advertise vacancies, schedule interviews, prepare interview packs, communicate with candidates and coordinate pre-employment verification checks.
• Onboarding: Prepare contracts and employee files, coordinate induction schedules, and ensure all required documentation and policy acknowledgements are completed.
• Time, Attendance and Payroll: Capture attendance amendments, generate reports for management approval, verify payroll supporting documents and assist with employee queries.
• Training: Schedule training, maintain certificates and attendance registers, and support Workplace Skills Plan (WSP) and Annual Training Report (ATR) administration.
• Reporting and Compliance: Assist with monthly HR reports, Employment Equity administration, audits and document control.
• Employee Services: Respond to routine enquiries, prepare employment confirmation and service letters, and administer employee benefit forms.
• Occupational Health: Maintain PPE issue records, track medical fitness certificates and arrange pre-employment and periodic medical assessments.

Skills

HR administration

Time management

Discretion & confidentiality

Communication skills

Education

Diploma or Certificate in HR Management

Tools

Microsoft Office

Job description

HR ADMINISTRATORDurbanville - CPTUp to R27,000 per month, depending on experienceAn established business is seeking a professional HR Administrator to support its HR department. The role covers recruitment, onboarding, employee records, payroll support, training and compliance.

Key Responsibilities

• HR Administration: Maintain accurate employee records and HR system information, prepare employment correspondence and disciplinary hearing packs, and ensure confidential files remain audit-ready.
• Recruitment: Advertise vacancies, schedule interviews, prepare interview packs, communicate with candidates and coordinate pre-employment verification checks.
• Onboarding: Prepare contracts and employee files, coordinate induction schedules, and ensure all required documentation and policy acknowledgements are completed.
• Time, Attendance and Payroll: Capture attendance amendments, generate reports for management approval, verify payroll supporting documents and assist with employee queries.
• Training: Schedule training, maintain certificates and attendance registers, and support Workplace Skills Plan (WSP) and Annual Training Report (ATR) administration.
• Reporting and Compliance: Assist with monthly HR reports, Employment Equity administration, audits and document control.
• Employee Services: Respond to routine enquiries, prepare employment confirmation and service letters, and administer employee benefit forms.
• Occupational Health: Maintain PPE issue records, track medical fitness certificates and arrange pre-employment and periodic medical assessments.

Minimum Requirements

• Diploma or Certificate in HR Management.
• 1–3 years’ experience in an HR administrative role.
• Proficiency in Microsoft Office.
• Strong organizational, administrative and record-keeping skills.
• Excellent attention to detail and the ability to maintain accurate reports.
• Professional communication and interpersonal skills.
• Discretion and confidentiality when handling employee information.
• Ability to prioritize tasks and manage competing deadlines.
• Seeking a professional, welcoming and well-organized individual with strong reception and administrative experience.

Working Hours

Standard office hours apply. As the business operates 24/7, flexibility is essential, including occasional support after 17h00 to assist employees and operational teams.