HR & Accounting Admin Specialist

TrudyQ Consulting; Cape Town; On-site; ZAR 180,000 - 260,000; Full time

Job summary

Masonry Manufacturer Company in Cape Town seeks an Human Resources & Accounting Administration Officer to provide HR support and manage accounting administration in a manufacturing setting. The role combines HR coordination with hands-on Pastel Payroll and Pastel Accounting tasks, plus basic admin duties.

Key duties include maintaining employee records, onboarding, attendance tracking, and payroll processing, while ensuring BCEA compliance and accurate financial record-keeping.

Qualifications

• Diploma or Certificate in Human Resources, Accounting or Administration (preferred).
• 2–5 years in a similar HR and Accounting Administration role.
• Experience in a manufacturing/operational environment advantageous.
• Pastel Payroll experience (essential).
• Pastel Accounting / Sage Pastel experience (essential).
• Time & Attendance system management.
• Understanding of South African labour legislation (BCEA, disciplinary processes).
• Working knowledge of basic accounting principles (debtors, creditors, reconciliations).

Responsibilities

• Maintain employee records (contracts, personnel files, leave, disciplinary documentation).
• Coordinate recruitment processes (advertising, screening, interview scheduling).
• Manage onboarding and induction of new employees.
• Administer attendance and leave tracking.
• Support disciplinary and performance processes in line with company procedures.
• Ensure HR compliance (BCEA, policies, record-keeping).
• Provide payroll processing and administration via Pastel Payroll.
• Draft standard HR documentation (contracts, warnings, notices).
• Capture and process supplier invoices and reconcile statements using Pastel Accounting.
• Manage creditor administration.
• Prepare and follow up on supplier invoices and statements.
• Maintain cashbook entries and perform basic reconciliations.
• Ensure accurate financial record-keeping and filing.
• Assist with month-end processes.
• Liaise with internal/external accountants where required.
• Support basic stock administration and record keeping.
• Assist management with ad hoc administrative and reporting tasks.
• Maintain organised, audit-ready records.
• Ensure confidentiality of HR and financial information.

Skills

HR coordination

Payroll processing

Recruitment support

Documentation & record-keeping

Communication & liaison

Education

Diploma or Certificate in HR, Accounting or Administration

Tools

Pastel Payroll

Pastel Accounting / Sage Pastel

Time & Attendance systems

Job description

Masonry Manufacturer Company in Cape Town seeks an Human Resources & Accounting Administration Officer to provide HR support and manage accounting administration in a manufacturing setting. The role combines HR coordination with hands-on Pastel Payroll and Pastel Accounting tasks, plus basic admin duties.

Key duties include maintaining employee records, onboarding, attendance tracking, and payroll processing, while ensuring BCEA compliance and accurate financial record-keeping.