Human Resources & Accounting Admin Officer

TrudyQ Consulting; Cape Town; On-site; ZAR 180,000 - 260,000; Full time

Job summary

Masonry Manufacturer Company in Cape Town seeks an Human Resources & Accounting Administration Officer to provide HR support and manage accounting administration in a manufacturing setting. The role combines HR coordination with hands-on Pastel Payroll and Pastel Accounting tasks, plus basic admin duties.

Key duties include maintaining employee records, onboarding, attendance tracking, and payroll processing, while ensuring BCEA compliance and accurate financial record-keeping.

Qualifications

• Diploma or Certificate in Human Resources, Accounting or Administration (preferred).
• 2–5 years in a similar HR and Accounting Administration role.
• Experience in a manufacturing/operational environment advantageous.
• Pastel Payroll experience (essential).
• Pastel Accounting / Sage Pastel experience (essential).
• Time & Attendance system management.
• Understanding of South African labour legislation (BCEA, disciplinary processes).
• Working knowledge of basic accounting principles (debtors, creditors, reconciliations).

Responsibilities

• Maintain employee records (contracts, personnel files, leave, disciplinary documentation).
• Coordinate recruitment processes (advertising, screening, interview scheduling).
• Manage onboarding and induction of new employees.
• Administer attendance and leave tracking.
• Support disciplinary and performance processes in line with company procedures.
• Ensure HR compliance (BCEA, policies, record-keeping).
• Provide payroll processing and administration via Pastel Payroll.
• Draft standard HR documentation (contracts, warnings, notices).
• Capture and process supplier invoices and reconcile statements using Pastel Accounting.
• Manage creditor administration.
• Prepare and follow up on supplier invoices and statements.
• Maintain cashbook entries and perform basic reconciliations.
• Ensure accurate financial record-keeping and filing.
• Assist with month-end processes.
• Liaise with internal/external accountants where required.
• Support basic stock administration and record keeping.
• Assist management with ad hoc administrative and reporting tasks.
• Maintain organised, audit-ready records.
• Ensure confidentiality of HR and financial information.

Skills

HR coordination

Payroll processing

Recruitment support

Documentation & record-keeping

Communication & liaison

Education

Diploma or Certificate in HR, Accounting or Administration

Tools

Pastel Payroll

Pastel Accounting / Sage Pastel

Time & Attendance systems

Job description

Human Resources & Accounting Admin Officer – Cape Town.

The purpose of the position is to provide efficient human resources support and manage accounting administration to ensure accurate financial processes and compliant HR practices. The role combines HR coordination with hands‑on accounting support and administrative support in an operational environment.

Position: Human Resources & Accounting Administration Officer.

Company: Masonry Manufacturer Company.

Location: Philippi, Cape Town, Western Cape.

Minimum Requirements:

• Diploma or Certificate in Human Resources, Accounting or Administration (preferred)
• 2–5 years in a similar HR and Accounting Administration role
• Experience in a manufacturing/operational environment advantageous
• Proven experience with Pastel Payroll (essential)
• Proven experience with Pastel Accounting / Sage Pastel (essential)
• Time & Attendance system management
• Understanding of South African labour legislation (BCEA, disciplinary processes)
• Working knowledge of basic accounting principles (debtors, creditors, reconciliations)

Key Performance Areas will include:

• Human Resources (Primary Focus)
  • Maintain employee records (contracts, personnel files, leave, disciplinary documentation)
  • Coordinate recruitment processes (advertising, screening, interview scheduling)
  • Manage onboarding and induction of new employees
  • Administer attendance and leave tracking
  • Support disciplinary and performance processes in line with company procedures
  • Ensure HR compliance (BCEA, policies, record‑keeping)
  • Provide payroll processing and administration via Pastel Payroll
  • Draft standard HR documentation (contracts, warnings, notices)
• Accounting Administration & Support
  • Capture and process supplier invoices and reconcile statements using Pastel Accounting
  • Manage creditor administration
  • Prepare and follow up on supplier invoices and statements
  • Maintain cashbook entries and perform basic reconciliations
  • Ensure accurate financial record‑keeping and filing
  • Assist with month‑end processes
  • Liaise with internal/external accountants where required
  • Support basic stock administration and record keeping
• General Support
  • Assist management with ad hoc administrative and reporting tasks
  • Maintain organised, audit‑ready records
  • Ensure confidentiality of HR and financial information