Grants & Compliance Coordinator (Hybrid/Remote, 1-Year Contract)

IFAW; Cape Town; Hybrid; ZAR 303,000 - 360,000; Full time

Job summary

IFAW is seeking a Grants Officer for a 1-year fixed-term role. The position supports the fiscal sponsorship program, ensuring day-to-day administration, donor management, budgeting, and reporting, while coordinating with sponsors, partners, and internal teams.

The role emphasizes process improvement, compliance, and timely completion of tasks. The hybrid setup includes Cape Town or remote locations within South Africa, with a closing date for applications noted.

Qualifications

• University degree in a relevant field or equivalent work experience.
• 2+ years of relevant experience in grants administration, nonprofit operations, financial administration, project coordination.
• Strong organizational and time management skills, with the ability to independently manage multiple activities, competing priorities, and deadlines.
• Strong understanding of budgeting, financial reporting, restricted funds, internal controls, and organizational compliance.
• Strong analytical and problem-solving skills, including the ability to review financial information, reconcile records, identify discrepancies, and recommend appropriate solutions.
• Exceptional attention to detail and commitment to accuracy, accountability, and maintaining complete records.
• Clear and effective communicator both verbally and in writing, with an ability to effectively coordinate with internal and external stakeholders.
• Proficiency with Microsoft Suite (Excel, Outlook, Teams, SharePoint, Word), Adobe, and comfortable working in related business applications, financial systems, databases, and tracking tools.
• Ability to work independently, take initiative, identify issues, and adapt to evolving priorities and processes.

Responsibilities

• Oversee the day-to-day administration of our fiscal sponsorship program, ensuring effective coordination and timely completion of all related activities.
• Serve as primary point of contact and coordination for sponsored organizations, implementing partners, donors, consultants, and relevant internal stakeholders.
• Coordinate procurement process and credit card expenses related to the project and ensure all costs are in accordance with the organizational policies.
• Coordinate application reviews, conduct due diligence, and prepare supporting documentation, recommendations, and approval memos.
• Coordinate the onboarding of sponsored organizations, grantees, contractors, and other partners, including the collection, review, and upkeep of required documentation.
• Administer incoming donations and funding, outgoing grants, contracts, payments, and related transactions in accordance with applicable agreements, funding restrictions, policies, and procedures.
• Coordinate donor administration and communications, including donation tracking and allocation donations, gift acknowledgements, tax receipts, grant notifications, and other related correspondence.
• Monitor project budget, funding allocations, expenditures, and financial commitments, including variance analysis and reconciliation and provide appropriate follow up.
• Maintain accurate and complete program records, agreements, documentation, and tracking systems.
• Prepare and coordinate financial, grant, donor, and compliance reporting, including internal financial reporting and contributions to broader institutional reporting.
• Track contractual obligations, deliverables, compliance requirements, and key deadlines, identifying matters that require further review or follow-up.
• Develop and implement program policies, procedures, guidelines, and service standards.
• Identify and support improvements to processes, workflows, and internal controls, including improvements that may benefit institutional operations.

Skills

Grants administration

Nonprofit operations

Financial administration

Project coordination

Budgeting

Attention to detail

Communication

MS Office / Excel

Education

University degree

Tools

Microsoft Office Suite

SharePoint

Adobe

Financial systems

Job description

IFAW is seeking a Grants Officer for a 1-year fixed-term role. The position supports the fiscal sponsorship program, ensuring day-to-day administration, donor management, budgeting, and reporting, while coordinating with sponsors, partners, and internal teams.

The role emphasizes process improvement, compliance, and timely completion of tasks. The hybrid setup includes Cape Town or remote locations within South Africa, with a closing date for applications noted.