Grants & Sponsorship Coordinator — Hybrid/Remote (SA)

IFAW Branding; South Africa; Hybrid; ZAR 303,000 - 360,000; Full time

Job summary

IFAW Branding in Cape Town seeks a Grants Officer to support its fiscal sponsorship program. You will manage daily administration, coordinate with sponsored organizations, donors, and internal teams, and ensure compliant and timely reporting.

Based in a hybrid role, you will help track budgets, prepare grants and donor reporting, and contribute to process improvements within a dynamic nonprofit environment in South Africa.

Qualifications

• University degree in a relevant field or equivalent work experience.
• 2+ years of grants administration, nonprofit operations, financial administration, project coordination, or related area.
• Strong organizational and time management skills, with the ability to independently manage multiple activities, competing priorities, and deadlines.
• Strong analytical and problem-solving skills, including the ability to review financial information, reconcile records, identify discrepancies, and recommend appropriate solutions.
• Exceptional attention to detail and commitment to accuracy, accountability, and maintaining complete records.

Responsibilities

• Oversee the day-to-day administration of our fiscal sponsorship program, ensuring effective coordination and timely completion of all related activities.
• Serve as primary point of contact and coordination for sponsored organizations, implementing partners, donors, consultants, and relevant internal stakeholders.
• Coordinate procurement process and credit card expenses related to the project and ensure all costs are in accordance with the organizational policies.
• Coordinate application reviews, conduct due diligence, and prepare supporting documentation, recommendations, and approval memos.
• Coordinate the onboarding of sponsored organizations, grantees, contractors, and other partners, including the collection, review, and upkeep of required documentation.
• Administer incoming donations and funding, outgoing grants, contracts, payments, and related transactions in accordance with applicable agreements, funding restrictions, policies, and procedures.
• Coordinate donor administration and communications, including donation tracking and allocation donations, gift acknowledgements, tax receipts, grant notifications, and other related correspondence.
• Monitor project budget, funding allocations, expenditures, and financial commitments, including variance analysis and reconciliation and provide appropriate follow up.
• Maintain accurate and complete program records, agreements, documentation, and tracking systems.
• Prepare and coordinate financial, grant, donor, and compliance reporting, including internal financial reporting and contributions to broader institutional reporting.
• Track contractual obligations, deliverables, compliance requirements, and key deadlines, identifying matters that require further review or follow-up.
• Develop and implement program policies, procedures, guidelines, and service standards.
• Identify and support improvements to processes, workflows, and internal controls, including improvements that may benefit institutional operations.

Skills

Grant administration

Budgeting

Financial reporting

Stakeholder coordination

Attention to detail

Education

Bachelor's degree or equivalent

Tools

Microsoft Excel

Outlook

Teams

SharePoint

Job description

IFAW Branding in Cape Town seeks a Grants Officer to support its fiscal sponsorship program. You will manage daily administration, coordinate with sponsored organizations, donors, and internal teams, and ensure compliant and timely reporting.

Based in a hybrid role, you will help track budgets, prepare grants and donor reporting, and contribute to process improvements within a dynamic nonprofit environment in South Africa.