Grants Coordinator

Jobgether; South Africa; Remote; ZAR 350,000 - 500,000; Full time

Benefits offered by this job

Remote working in South Africa

12-month contract with renewal

Climate and development focus

Job summary

Jobgether, listing on behalf of a partner company, seeks a Grants Coordinator in South Africa to support the Head of Grants and team. The role focuses on executive assistance, calendar and document management, and coordination across stakeholders.

Remote for SA-based candidates, with a preference for Cape Town. The contract is 12 months with potential renewal, and the organization focuses on climate action, development, and socioeconomic transformation across Africa.

Qualifications

• Bachelor's degree in Business Administration, Office Management, Project Management, or a related field.
• Four to six years of proven experience in a similar administrative or executive support role, preferably supporting a grants team.
• Experience in grants management, programme management, international development, or nonprofit sector is desirable.
• Excellent organizational and time-management skills with attention to detail and ability to manage multiple priorities.
• Strong written and verbal communication skills; experience preparing reports and meeting notes.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint); familiarity with Zoom and Teams.
• Ability to work under tight deadlines, adapt to changing priorities, and maintain quality.

Responsibilities

• Provide executive, administrative, and coordination support to Head of Grants and Grants Team.
• Manage calendar, schedule meetings, coordinate travel, and organize priorities.
• Prepare reports, briefs, presentations, and correspondence for the Head of Grants.
• Coordinate meetings and events; track deadlines and deliverables.
• Maintain accurate records, meeting notes, and action items; monitor progress.
• Support procurement processes and budget tracking as needed.
• Coordinate communications with applicants, partners, and internal colleagues.
• Handle confidential information with discretion and professionalism.

Skills

Executive support

Calendar management

Communication

Administrative support

Documentation

MS Office

Zoom

Microsoft Teams

Confidentiality

Independent working

Education

Bachelor's degree in Business Administration/Office Management/Project Management or related field

Tools

Microsoft Word

Microsoft Excel

Outlook

PowerPoint

Zoom

Microsoft Teams

Job description

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Grants Coordinator based in South Africa.

Contribute to impactful climate and development initiatives by supporting the efficient administration and coordination of grant-making activities across Africa. As a Grants Coordinator, you will provide high-level executive and administrative support to the Head of Grants while helping the broader team manage priorities, deadlines, and stakeholder relationships. You will play a key role in maintaining organized records, coordinating meetings, preparing reports, and ensuring that important decisions and actions are followed through. Working across teams in a dynamic, mission-driven environment, you will help strengthen operational efficiency and support initiatives focused on inclusive development and long-term socioeconomic transformation. This role is ideal for a proactive, detail-oriented professional who combines strong organizational skills with sound judgment and discretion. The position is remote for candidates based in South Africa, with a preference for those located in Cape Town.

Accountabilities:

As a Grants Coordinator, you will provide comprehensive administrative, executive, and coordination support to the Head of Grants and the wider Grants Team. You will help ensure that grant-related activities run smoothly, information remains accurate and accessible, and internal and external commitments are managed efficiently.

• Executive support: Manage the Head of Grants' calendar, schedule meetings, coordinate travel arrangements, and organize priorities to ensure effective time management.

• Communication management: Screen and prioritize emails, calls, and incoming requests, ensuring that urgent matters receive appropriate attention and follow-up.

• Document preparation: Prepare reports, presentations, briefing materials, correspondence, and other documentation required by the Head of Grants.

• Team coordination: Maintain the Grants Team's calendar, coordinate meetings and events, and ensure alignment with key internal and external commitments.

• Deadline and deliverable tracking: Maintain accurate records of important deadlines, deliverables, reporting schedules, and upcoming activities.

• Meeting administration: Prepare agendas, gather supporting materials, attend meetings as required, and produce detailed, accurate meeting notes.

• Action tracking: Document decisions and agreed actions, follow up with relevant stakeholders, and monitor progress to support timely completion.

• Records and document management: Organize, file, and maintain grants documentation and administrative records to ensure information is accurate, secure, and readily accessible.

• Operational assistance: Support procurement processes, logistical arrangements, routine budget tracking, and other administrative activities as required.

• Stakeholder coordination: Assist with communications involving applicants, partners, and internal colleagues, ensuring professional and timely responses.

• Confidentiality and quality assurance: Handle sensitive information with discretion, exercise sound judgment, and maintain high standards of accuracy and professionalism across all administrative tasks.

Requirements:

The ideal candidate is an experienced administrative or executive support professional with strong organizational capabilities, excellent communication skills, and the ability to manage competing priorities in a fast-paced environment. You should be proactive, analytical, resourceful, and comfortable working independently while collaborating with colleagues across different teams.

• A bachelor's degree in Business Administration, Office Management, Project Management, or a related field.

• Four to six years of proven experience in a similar administrative or executive support role, preferably supporting a grants team.

• Previous experience in grants management, programme management, international development, or a nonprofit organization is highly desirable.

• Excellent organizational and time-management skills, with exceptional attention to detail and the ability to manage multiple priorities simultaneously.

• Strong written and verbal communication skills, including experience preparing reports, drafting correspondence, and producing accurate meeting notes.

• Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.

• Familiarity with virtual collaboration and meeting platforms such as Zoom and Microsoft Teams.

• Demonstrated ability to work under tight deadlines, adapt to changing priorities, and maintain consistent quality in a dynamic environment.

• Sound judgment and a strong commitment to confidentiality when handling sensitive information and records.

• A proactive, solutions-oriented approach, with the ability to identify problems, take initiative, and resolve issues effectively.

• Calmness under pressure, resourcefulness, and the ability to remain productive when managing competing demands.

• The ability to work both independently and collaboratively, building effective relationships with colleagues and external stakeholders.

• Legal authorization to work in the country where you are based.

Benefits:

• Remote working arrangement for candidates based in South Africa, with preference given to applicants based in Cape Town.

• Full-time position within an organization focused on climate action, inclusive development, and long-term socioeconomic transformation across Africa.

• The opportunity to contribute to meaningful grant-making initiatives and support programmes with significant development potential.

• Collaboration with a multidisciplinary team working across climate change, research, technical assistance, advocacy, and development.

• Opportunity to strengthen expertise in grants administration, executive support, stakeholder coordination, and nonprofit operations.

• Immediate start, with a 12-month contract that may be renewed by mutual agreement.